Executive Assistance to COO

Summary about this job

Detail information about job Executive Assistance to COO. Terms and conditions vacancy

• The world’s leading provider of ground and air cargo services
• Exciting and fast-paced aviation environment
• State if the art offices in the Gasworks precinct

In this newly created role, you will be a professional executive assistant supporting the Chief Operating Officer and other areas of the business as required. Your role will be to work collaboratively across the organisation and be guided by the COO as to priorities. Swissport is a dynamic, rapidly changing environment, which requires flexibility, adaptability, initiative as well as excellent organisation and problem-solving skills. 

Main Responsibilities

• Provides high-level executive and administrative support.
• Coordinates requests for information from internal and external stakeholders and provides a welcoming and professional point of contact for all enquiries.
• Manages complex and changing diaries, including scheduling appointments and meetings and organising associated documentation.
• Coordinates effective meetings by organising and collating meeting agendas, providing confidential minute taking and distribution and coordinating follow up actions.
• Prepares correspondence and prepare briefing packs, reports and papers.
• Respond to queries or redirects to relevant party for review and resolution.
• Conducts research and sourcing information as requested by COO.
• Works variable hours (including early starts, late finishes and weekends) where required.
• Undertakes other duties as required.

Qualifications and Competencies

• Worked with and supported senior professionals/executives in a similar role.
• Knowledge of aviation industry desirable but not essential.
• Demonstrated knowledge of financial concepts and/or industry is desirable.
• High degree of professionalism and judgement with the ability to maintain a high level of confidentiality.
• High-level written and oral communication skills and the ability to communicate and liaise effectively and sensitively at all levels, both internally and externally.
• Supports productive relationships with a demonstrated ability to work as part of a team and independently and with people at all levels.
• High attention to detail, maintain a flexible and resourceful approach to effectively multi-task and manage workload.
• Ability to balance conflicting priorities and to work to deadlines.
• Advanced Microsoft office skills (Outlook, Word, Excel, PowerPoint), advanced IT skills.

Equal Employment Opportunity Statement

Swissport as an equal opportunity employer bases its hiring decisions on the business need and the best qualified candidates available, and does not discriminate in its employment decisions on the basis of any protected category. Candidates who are offered employment may be subject to a criminal record and other background checks as permitted or required by company policy or applicable law.

Looking for a new challenge?

If you are looking for a challenge in a rapid environment in the aviation services industry and are motivated to work in a multicultural company and a position that allows you to put your ideas into practice, this will be an excellent opportunity for you.

Applications must be in writing with Qualifications/Experience and Required Competencies addressed and supported with evidence where possible.

Please note: Only permanent residents of Australia or New Zealand, or persons who have the right to work in Australia may apply.