Project Administrator

Summary about this job

Detail information about job Project Administrator. Terms and conditions vacancy

Electrix Limited is one of New Zealand's foremost electrical construction and maintenance companies and provides a wide range of services to the power, electricity, gas, industrial and commercial sectors. Our parent company, Vinci, operates in more than 100 countries with around 200,000 employees, and focuses on building and maintaining infrastructure across the globe.

We are seeking a Project Administrator to assist with a large project currently underway in downtown Auckland.  You will have previous project based experience to ensure that you can hit the ground running, along with being able to manage stakeholder relationships between suppliers, project managers and internal teams.  This position is for a fixed term of 2 years.

 Key Responsibilities:

• Developing and controlling the purchasing plan and procurement forecasts
• Purchasing and controlling logistics of materials and equipment required
• Controlling timekeeping of jobs and job numbers
• Working with field staff and project managers on improving compliance to company policies and procedures
• Monitoring tasks/work productivity and project construction programme
• Liaising with and coordinating subcontractors and their contract arrangements
• Controlling project documentation and quality assurance processes
• Carrying out site inductions, site controls and compliance with site QSE procedures
• Controlling construction drawings, as built mark-ups, final as-built manuals
• Controlling project financial matters to tender budget
• Controlling job variations with supervisors and main contractors
• Administering productivity targets, using labour monitors and staffing level forecasts, which are completed and forwarded to Project manager monthly
• Preparing documentation for Project Manager's reporting on month end job status and financials
• Processing debtor & creditor invoices
• Entering payroll information from timesheets
• Maintaining project/contract folders and filing of documents
• Organising monthly meetings and taking meeting minutes at monthly meetings
• Providing ad hoc administrative support

 Key skills sought include:

• 3+ years' experience in a construction admin capacity
• Experience with electrical installation and maintenance
• A thorough knowledge of current regulatory and industry requirements
• Commercial and contractual experience or background would be advantageous
• Sound computer skills and experience
• Ability to write complexed reports
• Excellent time management, prioritisation and multitasking skills with the ability to adapt to changing priorities
• Great communication skills
• Excellent attention to detail

A job offer will be given to the successful candidate, who will need to ensure that they meet the NZ Immigration requirements, as they will require a valid visa to work in New Zealand.

In accordance with the Company's Drug & Alcohol Policy, the successful applicant will be required to undergo a pre-employment drug test and medical.

If this job sounds like it is for you, and you want to be part of a well-established company in one of New Zealand's largest cities, then please click on Apply you will be routed to our career website where you will be required to complete an online application this will take a few minutes

Applications close Friday 27 July 2018