Receptionist / Administration Assistant

Summary about this job

Detail information about job Receptionist / Administration Assistant. Terms and conditions vacancy

Our Client is a well established, successful Consultancy based on the North Shore (close to train line) who are looking to recruit a full time Receptionist / Administration Assistant to join their team.  If you are an experienced Office Coordinator with strong organisational and communication skills, a true 'can-do' attitude and a flexible approach (i.e. happy to lend a hand wherever required), this is the ideal position for you!

Day to day responsibilities will include:

• Answering calls, meeting and greeting clients
• Supporting the Director and Associates with diary management, scheduling meetings, coordinating travel bookings
• Assisting Engineering Consultants with document preparation and distribution
• Typing and coordinating correspondence as required
• Management of stationary and office supplies
• Coordination of trades and cleaners to maintain the office space
• Maintenance of both soft and hard copy filing system
• Typing letters and data entry
• Other adhoc clerical duties (filing, photocopying, mailing, organisation couriers) as required to support the smooth day-to-day running of the office.

To be considered you will have a minimum of 3 years relevant office experience and be a competent user of MS Office with a good understanding of database systems.  Importantly you will have a great phone manner and strong interpersonal skills as you will be first point of contact for phone calls and visitors and you will appreciate the importance of working to deadlines.

Send your resume today to Jane Coady at Coadys Personnel for immediate consideration.

Please note only shortlisted candidates will be contacted.