Team Assistant, Marketing

Summary about this job

Detail information about job Team Assistant, Marketing. Terms and conditions vacancy

Today more than 450,000 people around the world can hear thanks to Cochlear’s technology. The company’s cochlear implants are the most reliable in the industry, which is one of the many reasons why more people choose a Cochlear hearing solution than any other brand.

As the Team Assistant, working in our Asia Pacific (APAC) head office in Sydney, reporting to the Vice President, Marketing & Services, you will be responsible for providing general administration, process management and project/event support to the Marketing team across a number of countries in the Asia Pacific region.

Why is this the right role for you? In this role, you will:

• Provide efficient support for appointments, diary management, travel bookings and itineraries.
• Arrange internal and external meetings, events and conferences, including catering; creation and management of online registrations; book meeting rooms; write and distribute meeting minutes; room set up and welcome packs.
• Coordinate attendees and logistics at events and conferences including transfers, catering, agenda changes and movements of key facilitators, staff and attendees.
• Effectively manage event budgets and post-event regional cross charges of expenses.
• Coordinate and process all APAC Marketing invoices and payment of suppliers and ensure all invoices have purchase orders created. Manage invoices through to payment and resolve any issues that arise.
• Coordinate monthly reports and other report submissions.
• Attend and take minutes of Marketing & Services meetings.
• Assist with the maintenance and management of APAC communications artwork.
• Liaise with country based marketing teams to determine print or promotional item needs and order size and coordinate the shipping and delivery of items.
• Coordinate management of marketing materials as required.
• Provide assistance and back-up to other administrative staff, as required.

Why are you right for this role?

Cochlear, a global leader in medical technology takes great pride in its people, and that’s why we’re looking for the best Team Assistant to strengthen our Marketing and Services teams. To add value to Cochlear in this role you’ll be able to demonstrate the following skills, experience and attributes:

Minimum:

• 5+ years’ experience in administration, events and/or team assistant role
• Strong customer service skills
• Experience co-ordinating events (with internal and external stakeholders)
• Ability to multitask, prioritise and meet agreed timeframes
• Demonstrated high level of attention to detail
• Excellent organisational skills
• Sense of urgency and able to work autonomously
• Proficient in Microsoft Word, Excel and Power Point and ability to learn new systems
• Outstanding team player and with proven experience in working with customers
• Strong verbal and written communication skills
• Demonstrated initiative, flexibility, enthusiasm and commitment

Ideal:

• Background in life sciences (medical devices/pharmaceuticals)
• Experience working in the Asia Pacific region

Take the first step towards a career with Cochlear. A career you can be proud of. If this sounds of interest, apply online including a covering letter addressing your suitability for this role.

To keep up to date on the status of your application, log into our recruitment portal at any time.