Office Administrator / Executive Assistant

Summary about this job

Detail information about job Office Administrator / Executive Assistant. Terms and conditions vacancy

The Company and Role:
Our client provides innovative and mission-critical solutions for a range of organisations within the Aviation sector. They partner with a prestigious portfolio of clients to deliver first class engineering solutions to meet complex requirements. They are searching for a new Office Administrator/Executive Assistant to join their friendly and dynamic team. You will be responsible for a combination of all-around office duties, in addition, to support to the Executive Team. This is a full-time permanent position. The incumbent will be based at their offices in Botany. Free parking is available on site.

Responsibilities:
Office Administrator:

• Reception duties (answering phones, welcoming visitors etc)
• Attend to daily enquiries (email, phone calls etc.) with the highest level of professionalism
• Update phone list as required
• Prepare and submit expense claims as required
• Travel management
• Diary management
• General administrative support
• Courier and mail management
• Coordinate office events and catering
• General office maintenance/ housekeeping (ensuring the office is tidy, managing stationary, keeping kitchen clean and grocery requirements).

Executive Assistant:

• Acting as the point of contact between the executives and internal or external colleagues
• Organising meetings and booking meeting rooms
• Handling correspondence directed to managers
• Making travel arrangements and detailed travel itineraries
• Producing reports and presentations
• Maintaining the current filing and database system, and looking for ways to improve current systems
• Assisting workflow of C-levels to the best of their ability.

The Person:

• Previous experience as an Executive Assistant / Office Administrator 
• IT savvy - competent with the Microsoft Suite - Outlook, Word, PowerPoint, Excel
• Highly organised with strong attention to detail
• Proactive and motivated
• 'Hands-on' implementer with strong self-management skills
• Excellent communication skills - verbal and written

The environment is fast-paced and rewarding. Our client is at the forefront of technology utilised within the Aviation sector. If this opportunity sounds of interest, please APPLY NOW and follow the prompts.