Personal Assistant X 2

Summary about this job

Detail information about job Personal Assistant X 2. Terms and conditions vacancy

Two Personal Assistants are required urgently to organise the managers by supporting in administration, communication and information/workflow management, and help enhance the organisations brand and the manager's profile, partnerships and relationships with key stakeholders and Government.

Key Responsibilities:

• Organise and complete tasks, manage events, prepare presentations/correspondence, complete reports within set timeframes, draft letters and manage emails.
• Perform Information management, including collection and maintenance of files/records, correspondence and project files for easy retrieval.
• Perform diary and workflow management with a focus on diary management, travel, organisation of approvals and the provision of solid administrative secretarial support including the preparation of minutes, agendas and reports.
• Assist in maintaining appropriate systems, procedures and controls.
• Provide updates to the Manager about key business and people issues.
• Provide a warm and helpful interface between the Manager, the General Manager and the key stakeholders.
• Act as liaison for the Manager and maintain an approachable, professional and helpful attitude.

Skills and Experience:

• Previous experience in a similar role working for a large organisation as a Personal Assistant with the ability to work without supervision in a senior management environment subject to work pressures and competing deadlines.
• Appropriate tertiary qualifications and/or extensive relevant experience.
• Experience in management of events and projects requiring flexibility to meet deadlines.
• Experience in building trusted relationships with Senior Managers.
• Relevant experience in using professional judgment and common sense with an ability to recognise and resolve customer issues.
• Working experience in using Microsoft Windows applications for diary management, word processing capabilities and knowledge of Excel spreadsheets.
• Excellent organisational and time-management skills.
• Good presentation and communication skills and telephone etiquette.

Face to Face registration is required at our CBD office ASAP and a potential start date for the successful candidate will be early next week.

If you would be interested in this role please submit your application in Word format only by clicking the "APPLY NOW" button below or e-mail [email protected]