Personal Assistant /Tenders Coordinator
Personal Assistant. End to End Coordination & Preparation of Submission, Tenders, Quotes, EOI's etc. Superior Administration Skills Essential.
Summary about this job
Contracts Administration
Company: Jands Pty Ltd
Location: Sydney
Work type: Full Time
Salary: n\a
Phone: +61-3-6007-5826
Fax: +61-3-1496-2268
E-mail: n\a
Site: n\a
Detail information about job Personal Assistant /Tenders Coordinator. Terms and conditions vacancy
- Australian Owned & Operated Company - Theatrical & Staging Industry Leader!
- Stable Full Time Position
- Close to Public Transport - Mascot Location
About the business:
Jands Venue Engineering (JVE) designs, manufactures and installs complex stage machinery solutions encompassing everything from motorised stage platforms, to multi axis motorised hoisting systems, hoist control systems, stage lighting bars, stage counterweight systems, motorised acoustic banners, drape track systems and stage lighting systems for concert halls, performing art centres, regional theatres, school auditoriums, convention centres, TV broadcast centres, entertainment centres, cinemas and presentation spaces.
Our experience in this field is unparalleled in Australia, with our products being supplied to venues around the country. We are well established, well respected organization.
About the Role:
We are seeking an experienced, organised, proactive and hands-on person to provide support the General Manager and to manage administration aspects of our commercial tenders operations.
This is a busy role which will require someone who can build strong relationships and can adapt easily to constant changes and challenges.
Working under the direction of the General Manager your day to day duties and responsibilities may include:
- Managing the General Managers’ daily schedule and calendar and inbox management.
- Provide all necessary operational support to the General Manager
- Creating, coordinating and managing tender bid timelines and quality expectations in document preparation and tender submission
- Organise meetings, preparation of agenda's, minute taking and follow up of action items
- Responding to enquiries from clients regarding the status of current jobs
- Maintain all electronic filing of correspondence, policies, procedures and related material
- Assist in the accurate and timely preparation of tender estimates, tender schedules, programs and other items required for the tender submissions.
- Manage request for pricing and return quotes being generated by commercial team
- General clerical and administrative responsibilities that may arise
What you will need to succeed in this role:
To be successful in this position, applicants must address the following key selection criteria and demonstrate you have the following skills and experience:
- Minimum 2 years’ experience in tender submission within Engineering and or Construction industry.
- Proven ability to prepare professional reports and business correspondence.
- A strong track record of delivering quality support and being outcome driven, previous Executive Assistant experience is desirable
- Attention to detail and ability to maintain a high level of accuracy
- Good self-organisational skills and time management skills, with the ability to set objectives, prioritise tasks and meet deadlines
- Ability to maintain a high level of discretion and confidentiality
- Sound decision making skills
- Advanced Microsoft skills
- Excellent and written communication skills