Office Administrator
This job involves General Administration work in a quick paced environment.
Summary about this job
Administrative Assistants
Company: Mackex Services
Location: Sydney
Work type: Full Time
Salary: $45,000 - $49,999
Phone: +61-3-4407-2468
Fax: +61-8-2920-4465
E-mail: n\a
Site: n\a
Detail information about job Office Administrator. Terms and conditions vacancy
About the business
Mackex Services are an A Grade Level 1, 2 & 3 ASP based in Greendale NSW working on the 3 networks across NSW, Endeavour Energy, Ausgrid & Essential Energy. We are looking for a hard working & enthusiastic office administrator.
About the role
Accounts
· Data Entry - Enter debtors into Xero once receipt of goods has been confirmed
· Invoice clients as jobs are finished or claim progressively after approved by Supervisor or Project Manager.
· Track & follow up unpaid creditors
· Create, process and distribute purchase orders
Quotation
· Receive phone enquiries and record all necessary information. Pass onto Estimator for decision to proceed or not with estimate. If required advise customer
· Track Quote status
Job Creation & Project Administration
· When quotations accepted create Job No in Job Status spread sheet,
· Create office file folder (green) with quote and any other paper work ie. Designs, Deed of Agreements, purchase order / contract etc.
· Create site folder copy with Drawings, Quote letter (price blacked-out), Dial Before You Dig and associated paperwork.
· Invoice client for deposit if required (depending on size of job and client)
Statutory Obligations
· Maintain safety, training and clothing registers
· Organise training for Level 1 and Level 2 authorisations
· Ensure training register is up to date and refresher training is organised well ahead of due dates
· Maintenance of Pegasus online portals
General Duties
· Receive phone calls and general enquiries
· Office filing
· Computer filing – set up folder systems – archive old files
· Order Stationary & employee clothing.
· Post Letters, Invoices etc
Skills and experience
Experience in Office duties preferable but not necessary