Office Manager
We are in search of a dynamic individual to take the reins and keep our office functioning like a well-oiled machine.
Summary about this job
Office Management
Company: Butterfly Systems
Location: Sydney
Work type: Part Time
Salary: n\a
Phone: +61-7-9018-2751
Fax: +61-3-7439-5938
E-mail: n\a
Site: n\a
Detail information about job Office Manager. Terms and conditions vacancy
Since launching in 2014, Butterfly Systems has become one of the most innovative growing health tech companies in the Australia. Our mission is to revolutionize the hospital work flow management by making operating theatres easy for everyone. Now’s your chance to be a part of history. We are hiring the best and the brightest to join our teams.
We are in search of a dynamic individual to take the reins and keep our office functioning like a well-oiled machine. Our ideal candidate is high-spirited and a consummate morale builder. In this position, you will have the unique opportunity to be on the forefront of continuing to build an amazing culture.
Responsibilities
- Responsible for general office appearance
- Conference room maintenance; checking room calendars for meeting schedules. Handle room set up, breakdown and special requests
- Identify and coordinate office repair needs
- Responsible for receiving supply deliveries, maintaining pantry and copy room supply levels, and organization of pantries and copy rooms
- Hands on position including physical components such as moving pieces of office furniture
- Assist with catered breakfast & lunch deliveries- including beverage set ups
- Cover for reception area
- Assist with execution of employee moves
- Oversee office vendors and coordinate access when needed
- Assist with setup of large meetings and events
- Ensure that facilities problems are identified and repaired quickly, will ensure that building management is delivering quality services Daily routine inspections of the premise to determine repair work requirements.
- Responsible to pick-up all outbound mail and packages and drop-off daily
- Respond to building emergencies as needed
- Ability to work overtime as needed.
- Keep conference rooms tidy and organized
- Taking inventory, ordering supplies/snack foods
- Miscellaneous tasks and special projects as needed
About You:
- 2+ years of office management experience
- Proactive, forward-thinker, multi-tasker, and problem-solver, whose thinking isn't bounded by 'status quo' but can come up with creative solutions and possibilities, along with having common sense.
- Ability to comfortably lift, push, pull, or drag 25 lbs. or better on a frequent basis.
- Ability to think on your feet and not easily flustered, befuddled, or overwhelmed.
- Extremely organized, efficient, reliable, flexible, and communicative.
- Knowledge of basic computer skills (Microsoft Suite)
- Excellent people skills and communication skills.
- Strong organizational skills with the ability to prioritize and multi-task.
- Willingness to take initiative and resolve problems.
- Have the ability to be spontaneous and handle last minute tasks.
- Ability to work well independently within a fast paced, dynamic, deadline oriented environment.
- Must be customer service oriented.
- Strong organizational, follow-up, and time management skills.
We pride ourselves on our fast-paced and fun environment and above all value transparency, communication, and collaboration. We are always learning, growing, and taking risks – if this sounds like an environment where you would thrive, we’d love to hear from you!