Executive Assistant / Office Manager

Summary about this job

Detail information about job Executive Assistant / Office Manager. Terms and conditions vacancy

• Key team member in a small studio supported by admin team in Qld head office
• Working closely with Sydney Director

Conrad Gargett is a multi-disciplinary practice with a focus on integrating architecture, landscape, interior and urban design. We are committed to delivering outstanding project outcomes with highly skilled staff, innovation through analysis and research, leading edge software application and a thorough design management system. We have studios in Brisbane, Ethiopia, Melbourne, Newcastle, Sydney and Townsville (refer our website www.conradgargett.com.au).

We are seeking an experienced, confident and well-presented Executive Assistant & Office Manager to join our team and ensure our busy studio runs smoothly day-to-day.  This is a diverse role in a fast paced environment, within a tight-knit team and demands a highly organised individual with an ability to work autonomously and in a self-motivated manner.

About the role:

You will be working closely with the Director and administration team in the Sydney studio, as well as those in other studios (including head office in Brisbane) and be a part of many aspects of office management and business support.

You will have the ability to work with our internal team including senior management across all of our studios as well as interact with our clients, consultants and employees in the Sydney studio.

We value

As a practice, Conrad Gargett invests in possibility. We nurture curiosity and capability in our people to envision, explore and extend the possibilities of design.  We apply cutting edge technologies to facilitate the highest quality solutions.  Our enduring designs are underpinned by rigorous research and collaboration.  Through conversations with our clients, we are able to enrich buildings and environments with the stories and needs of the communities who engage with them.

This lies at the heart of what we do:  creating meaningful places for people.

• People and Culture – Creating a culture of fulfilment
• Design – Establishment of a rigorous design process
• Brand – Creating a strong narrative

Responsibilities

• Provide support to Sydney Studio Director, assisting to manage her day and overall studio requirements
• Compilation and format of complex tender submissions / fee proposals, including managing sub-consultant submissions, using InDesign and MS Word
• Liaison point on behalf of the Directors/Principals to clients, consultants and other relevant stakeholders
• Act as advisor and support for the wider team
• Assist with recruiting new employees, including training and induction
• Point of contact for tenancy / building management issues/repairs
• Supervise/direct activities of Receptionist and if required assist with general office duties including :-
  • Greet clients and visitors upon arrival; ensuring studio is kept clean and tidy at all times
  • Organise weekly meetings, events and maintain all relevant facilities
  • Respond to emails, calls and any other types of communication as required by the business
  • Be part of our internal social club activities, including event planning, booking activities etc

Experience / Background / Qualities

• Tertiary qualification in Business Management / Administration or equivalent practical experience
• At least 5 years of relevant experience – architectural practice experience is beneficial
• Confident and effective communicator
• Experience across Creative Suite and MS Office Suite applications
• Team orientated and passionate about career growth and development

Additional Information / Process

• Only short listed applicants will be contacted for interview
• Interviews will be held by Skype (to Brisbane Head office) and/or face to face in the Sydney studio
• Apply by sending your cover letter and resume to [email protected]