Administrative Coordinator

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Detail information about job Administrative Coordinator. Terms and conditions vacancy

Administrative Coordinator

Monday to Friday 8:30AM – 5PMFull time

Salary range: $55,000 - $60,000 plus super.

Never be bored again! We are looking for an energetic, friendly and highly organised individual to jump on board and assist with the smooth running of a longstanding family owned auction business.

The business is an iconic Melbourne auction house established in 1930 and run by the same family ever since. It specialises in the sale of antiques and fine art. They now have an opportunity for an Admin Coordinator to join their small team and manage all daily operations.

Auction Day is a huge event so this role would be perfect for an existing "Auction" professional. If you're looking to get into the industry, this role would suit someone from a very fast paced customer service environment, with event or project management skills.

What does the job involve?

·         Being the first point of contact with all customers, buyers and sellers. You are answering the phone, dealing with questions and enquiries with the assistance of another part time staff member.

·         Assisting buyers collecting purchased goods and overseeing the delivery of new goods on delivery days, assisting the floor staff to make sure all goods are recorded and accounted for.

·         Planning and preparing the auction, which includes proof reading the catalogue, ordering equipment and hiring temporary staff.

·         Handling all customer service and conducting all the auction related administration on auction day, including coordinating phone bidders, entering bids, providing condition reports, processing sales and problem solving on the fly.

·         Accurately entering data – typing in all buyer registrations and vendor inventories.

·         Management of the office including ordering of all office supplies, writing correspondence and typing valuations.

·         Coordinating delivery of containers from overseas, arranging permits and hiring temporary staff to unload.

·         Managing a calendar of deliveries with our regular carriers who bring in vendor goods.

·         Reconciling the banking and banking the cash from the auction.

·         Monitoring unpaid invoices and chasing up debtors.

·         Preparing, checking and printing vendor cheques for each auction.

·         Managing and reconciling petty cash.

·         Taking photos of all lots for the auction and uploading these to the website.

·         What do we need from you? Preparing the marketing email each week and managing the business social media profiles.
 

·         You will be friendly, flexible and comfortable working in a small business environment.

·         You will be highly motivated and VERY organised.

·         You will be cool, calm and collected under pressure.

·         Previous experience working in an auction house is ideal but not essential.

·         Strong communication skills are extremely important both over the phone and in person.

·         Excellent computer skills, and ability to pick up new systems and software quickly.

·         Current drivers licence.

·         Proficiency on all Microsoft office programs, and a sound knowledge of PhotoShop.