Finance and Facilities Administrator

Summary about this job

Detail information about job Finance and Facilities Administrator. Terms and conditions vacancy

• Parramatta Location |Close to Public Transport| Financial Administration
• Teamwork| Reporting and Invoices| Facilities Administration
• Professional Environment | Global Corporate Brand | Established Team

BGIS, a Brookfield Company, is a leading provider of integrated real estate management services, facilities management, professional services, project delivery and workplace solutions.

With a combined team of over 7,000+ people, we are focused on enabling innovation through the services we deliver, while actively engaging new opportunities that add more value to our clients' businesses.  Globally, BGIS manages approximately 30 million square metres of client portfolios across more than 30,000 locations in Australia, Asia, New Zealand, North America, Europe and the Middle East.

The role:

We have an opportunity for a Finance & Facilities Administrator to work across two key client accounts based in Parramatta, Sydney.

 The role will be responsible for:

The Finance & Facilities Administrator is responsible for providing administrative support including:

• Administration such as filling, photocopying, managing incoming calls and queries and the preparation of correspondence
• Processing of incoming invoices
• Assisting with the preparation and coordination of contract documentation such as manuals, plans, reporting, meeting minutes as required;
• Assisting the team with contractor management;
• Assisting with the management of the Computerised Maintenance Management System (CMMS) for preventative work, reactive work and information currency as required;
• Making sure WHS&E policies and procedures are met and maintained by all stakeholders.

Skills & Experience :

• Demonstrated experience in a similar administrative role.
• Demonstrated ability and experience in providing written reports as well as processing invoices
• Able to respond quickly to change and adopt a flexible/ innovative approach to problems and opportunities.
• High quality written and verbal communication skills with the ability to deal with a range of stakeholders
• Essential current experience in Word, Excel, Outlook (or related programme).
• Demonstrated understanding of QA, WHS and environmental systems.

 Benefits & Culture

‘Stepping Up' is an innovative and interactive talent development programme designed to help each member of the BGIS team contribute to continuous professional development.  Our benefits include flexible work options, an EAP program which provides free counselling services to employees and their families, Paid Parental Leave, Study assistance and much more.

BGIS is committed to building a workplace culture that values diversity and inclusion. We actively promote and support the employment of people with disability, Aboriginal and Torres Strait Islanders, LGBTI and other diversity or minority groups.