Personal Assistant

Summary about this job

Detail information about job Personal Assistant. Terms and conditions vacancy

About the business

While skill is very important, our design studio believes attitude is whats imperative. "You can always teach someone a new skill but you can never teach them a new attitude" 

We need a highly-talented professional to delivery first-rate PA support to our two passionate Interior Design Directors while having the capacity to be a studio support for our small but growing team.

Our business is entering an exciting stage of growth, and this  role is key to our studios future, as your support and efforts will free up our design team to focus on designing.

If you are passionate and skilled at supporting senior stakeholders, can think proactively and can manage multiple tasks at once, and would fit well into a friendly collaborative funky office in Surry Hills, we'd love to hear from you

About the role

• Managing the business diary for our two fabulous Design Directors , anticipating and pre-empting their needs and requirements
• Setting up appointments and coordinating logistics for meetings and seminars, including confirmation of meetings
• Preparing materials for meetings and events
• Proofing and editing documents, presentations and proposals
• Coordinating business travel for all design staff, including booking of flights, accommodation, transport and other requirements
• Assisting with accounts, bill paying and Invoicing
• Assist with organising events for clients and staff
• All other ad-hoc duties that may arise whilst supporting the business in a design capacity
• Preparing Expression of Interest & Fee Proposals 

Skills and experience

• You have previous experience in a PA role  (minimum 3 years)
• You are thorough, organized and can anticipate needs. You need to be a completer-finisher, follow timelines and meet deadlines.
• You are dependable, ultra-professional, and equipped with excellent people skills. You understand that you're pivotal to the business, and you maintain a professional proactive attitude at all times. 
• You are a self-starting, motivated and passionate individual who takes initiative and demonstrates a passion for community
• You can demonstrate advanced Microsoft Office suite competencies, have a working knowledge of Adobe. 
• You have excellent time-management skills and the ability to multi-task
• You can take direction, know what to prioritise and can make decisions in a fast-paced environment 
• You have outstanding verbal and written communication skills with exquisite attention to detail
• You want to play a core role in creating and fostering a strong collaborative workplace culture where everyone genuinely loves to work
• Indesign experience is preferable