Assistant Administrator / Personal Assistant

Summary about this job

Detail information about job Assistant Administrator / Personal Assistant. Terms and conditions vacancy

• Melbourne Head Office
• Adventure and Achievement Awaits

Jetstar thrives on innovation. We're looking for a dynamic and proactive professional to help our business work smarter and more efficiently. You will be encouraged to think innovatively and develop and maintain best practice.

We currently have an excellent opportunity within our Collingwood based head office for an experienced team administrator / personal assistant to provide a variety of admin support to a number of our department heads.

Our roles will be supporting a diverse range of our Senior Leaders, including our Chief Information Officer, Group Head of Technology and Head of Cyber Security.

Reporting to the Facilities and Administration Manager, the key responsibilities of this role are:

• Complete diary management of CIO
• Forward looking and pro-active changes made in diary when needed including finding meetings rooms or advising where to meet
• Create and manage schedule, minutes, logistics and content for meetings as required
• Co-ordination of agendas, content creation and facilitating delivery of monthly meetings making sure packs are complete for meeting and post meeting distribution
• Meetings are rescheduled in a timely manner and when practical for attendees and with explanations if required
• Close collaboration and engagement with the admin support team and EA network in both Jetstar and Qantas
• Drive a calendar of regular team events, and co-ordinate celebrations for major cultural events
• Leverage employee engagement results and work with broader team to improve team culture

This is a great opportunity to join the exciting and interesting aviation industry. We are looking to recruit individuals that demonstrate a real passion for our industry and will act as strong ambassadors for the Jetstar brand. You will be expected to live and breathe the Jetstar values through your work and be a role model for others throughout the business.

To be considered for this role you must be able to demonstrate the following:

• Extensive admin and team support experience working in a fast paced environment
• Excellent attention to detail with the ability to work accurately and quickly simultaneously
• Excellent organisational skills
• The ability to communicate effectively with Senior Executives and manage expectations tactfully
• Excellent working knowledge of the full Microsoft Office suite of products
• Ability to stay calm in times of pressure
• A genuine passion or interest in the aviation industry (prior aviation industry experience will be highly regarded but not essential)

The Jetstar Group has airlines in New Zealand, Australia, Singapore, Vietnam and Japan. Since launch in 2004, we have grown from a team of 700 to 7,000 and have flown more than 140 million passengers. Collectively we now offer more than 4,000 flights a week to more than 60 destinations in 17 countries and territories across the Asia Pacific region, with a fleet of more than 100 aircraft.

Our vision is to make the world more accessible, and our mission is to set the standard for everyday low fares, fun travel and great value.