Office Assistant
An excellent opportunity for an experienced Office Assistant to join an international healthcare investment firm on a Part Time basis
Summary about this job
Administrative Assistants
Company: BioScience Managers
Location: Melbourne
Work type: Part Time
Salary: n\a
Phone: +61-2-8610-7482
Fax: +61-8-1667-3170
E-mail: n\a
Site: n\a
Detail information about job Office Assistant. Terms and conditions vacancy
The business is an international healthcare investment firm that finances and enables innovative science and technology with the potential to transform healthcare. Headquartered in Melbourne, the Company is growing extensively with new funds under management and team members joining from across the globe.
The Role
This is an Office Assistant position in a fast paced environment which can be demanding and requires an organised, flexible individual with previous experience and who can make the role their own.
Day to day responsibilities will include:
- Extensive diary management, letters, appointments
- Domestic and International travel arrangements for the group
- Coordinating, attending and minuting regular meetings and preparation of agendas for weekly group meetings
- Update and maintain marketing material including the website and ideally social media
- Managing and processing all expenses for the group
- Managing and directing incoming calls to the business
- Processing of invoices
- Maintaining files, both hard copy and electronic versions
- Database management to maintain records
- Assisting in the preparation of board reports and company presentations
- Liaise with compliance and fund administration
- Ad hoc administrative tasks
Desired Skills and Attributes
- High-level organisational skills and a demonstrated ability to prioritise
- Strong attention to detail and accuracy
- Self-motivated with the capacity to act with initiative and to work as part of and contribute to the team
- Able to multi-task
- Well-developed interpersonal skills
- Well-developed written and oral communication skills
- Ability to focus on continuous improvement of procedures and systems
- Strong IT skills including the Microsoft Office Suite
Factors that will ensure your success include previous experience in a similar role within a professional firm, strong organisational skills and exceptional interpersonal skills
Confidentiality is essential.