Office Manager

Summary about this job

Detail information about job Office Manager. Terms and conditions vacancy

• Immediate start
• 6 month contract
• CBD Location

A leading Engineering company seeks an Office Manager for a 6 month contract in the CBD

Your new company
A leading Engineering company in the Defence and Transport sector seeks an Office Manager for a 6 month contract to Manage the office and assist with HR Administration

Your new role
Office Management

• Manage contract and price negotiations with office vendors and service providers including choice of company and terms of trade
• Manage relationships with clients, vendors, service providers, landlord and building managers
• Point of contact for premises issues including leasing arrangements, maintenance, landlord and building works
• Maintain a functional work environment including purchases and improvements, repairs and maintenance, managing the office budget, recording office expenditure and sustaining consumables supplies
• Point of contact for company memberships (e.g. tender sites, professional associations, subscriptions etc)
• Manage the company’s insurance policies, ensuring accurate information is provided to enable adequate and complete coverage
• Provide administrative support to Managers, Project, Bid managers and other staff
• Assist and/or manage the preparation of documentation and correspondence for the control and direction of the business (e.g. business plans, meeting minutes, board papers, agendas)
• Manage non-project records and recording systems within the business
• Maintain office efficiency by planning and implementing the physical business infrastructure functionality (office systems, layouts, IT, management information systems)
• Co-ordinate meetings, conferences, travel booking and scheduling as required
• Provide ad hoc project management support
• Provide relief and ongoing support for accounting role
• Assist with Quality System function including internal audits.

Human Resources Administration

• Manage visa application process for international transfers
• Administration of the day-to-day HR function (maintenance of personnel records, employee concerns, salary/benefits enquiries, HR administration, managing internal communication)
• Respond to ad hoc requests and queries from management team
• Implement the company’s learning and development requirements including management of the delivery of training
• Manage the induction process for new starters
• Administer continuing professional development requirements for employees and contribute to the performance appraisal procedure
• Administer the company’s staff survey
• Proactively manage requests for ‘surge recruitment’ to ensure adequate staff levels to cover for absences and peaks in workload, engaging temping agencies if necessary

Security

• Act as the company’s Security Officer managing staff clearances and site security policies and processes in accordance with Australian Government requirements
• Maintain and oversee the company’s Standing Orders

What you need to do now
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