Executive Assistant to the CEO AFL NT

Summary about this job

Detail information about job Executive Assistant to the CEO AFL NT. Terms and conditions vacancy

• Support the CEO of AFL NT
• Values driven culture
• Fantastic team benefits

ABOUT US

Our goal here at the AFL is to enhance and grow the game across all states and all levels – from grassroots to elite. As one team, we put on the game, build participation, deliver important events, communicate with our fans, run community programs, develop coaches and umpires, and collaborate with partners, delight members, support clubs and so much more. Our roles may vary but we are all united by our common goal, to leave the game in an even more extraordinary place.

ABOUT THE ROLE

The purpose of this role is to provide Executive Assistant support to the CEO - AFL Northern Territory and overall office administration for the organisations state head office, as well as state administration support. This is a pivotal role within the organisation as the first point of contact for the CEO and the efficient management of the office and key business functions.

This role will also be responsible for providing local HR support.

Please note employment in this position is subject to a satisfactory criminal history record check. The successful candidate is required to possess a valid ‘working with children’ check.

The AFL has extensive procedures and checks in place to protect children and young people in our organisation.

A DAY IN THE LIFE OF

Executive Assistant Duties

• Assistance across the Executive Team where applicable
• CEO diary and schedule management
• Preparation, distribution and follow up of all materials and correspondence on a confidential basis as required; initiate and respond to correspondence on behalf of the CEO where applicable
• Screen, monitor and respond to incoming telephone calls, mail and emails in order of urgency and relay messages as necessary.
• Manage the planning, preparation, catering and running of all Executive and Senior Management Meetings; including preparing and distributing pre-reading, minute and action taking and distributing
• Manage the planning, preparation, catering, travel requirements and running of all AFLNT Board Meetings; including preparing and distributing papers and taking minutes
• Meeting and greeting all guests of the CEO at the office
• Assisting with all administrative tasks such as printing, collating, etc.
• Key contact for all departments across the national business including Finance, IT, Human Resources, Insurance, Ticketing, etc.
• Organising state-wide monthly staff meetings including preparing agendas, afternoon teas and IT requirements

Office Administration Duties

• First point of contact for all office related key business functions
• Liaise with Melbourne Head Office on matters of office financials; insurance, IT, etc.
• Management of AFLNT Reception
• Management of AFL Northern Territory Motor Vehicle Fleet including all vehicle related matters
• Coordinate staff meetings and functions as required incl. logistics; sourcing venues and arranging communications equipment
• Assist with AFLNT Major Events as required
• Manage AFL Accreditations for AFLNT staff

Human Resources

• Finalise position descriptions with assistance from managers
• Coordinate assessments such as interviews and pre-employment checks as needed
• Prepare IT, building access and compliance requirements for new starters
• Provide managers with relevant induction / probation information for new starters
• Implement local induction program
• Assist with coordination of Training & Development activities
• Coordinate Health & Wellbeing activities

Travel & Accommodation

• Manage and oversee the booking of all travel and accommodation
• Coordinate, and confirm flight itineraries and accommodation as required
• Change confirmed itineraries as necessary

Accounts Management

• Undertake routine payment and reconciliation of incoming invoices, expenses and credit card statements
• Keep administration costs as low as possible
• Processing Administration cost centre invoices; strict financial management of the Administration cost centre as well as management of the state-wide travel credit card
• Assist with local finance support as required

OUR IDEAL TEAM MEMBER

Mandatory:

• 3-5 years’ experience as an Executive Assistant
• Excellent organisational and interpersonal skills
• Excellent record keeping skills
• Ability to form relationships with senior staff
• Demonstrates a high level of experience in Microsoft Office software suite
• Excellent personal presentation
• Discretion when dealing with confidential information
• Able to deal confidently with people from all levels

Desirable:

• HR experience or qualifications
• Have a keen interest in sport

OUR CULTURE

http://www.afl.com.au/careers/experience-extraordinary

THE PERKS

• We believe in a Healthy Mind, Healthy Body and Healthy Workplace and our staff have access to an extensive Health and Wellbeing program
• My Development – all employees have access to the AFL’s My development program which consists of on the job training, coaching and mentoring and formal learning.
• AFL Staff Footy Memberships – easy access to the game, staff can share these with family and friends
• My Benefits – staff have access to over 350 discounts with some of the biggest retailers and the AFL’s Corporate Partners

HOW TO APPLY

Click APPLY

Closing Date: Sunday 29 July 2018