Site Administrator

Summary about this job

Detail information about job Site Administrator. Terms and conditions vacancy

We are currently looking for an experienced Site Administrator to be responsible for supporting the field services team in a transition period and to facilitate schedules. You will be assisting in transitioning them from an existing contractor. You will need to validate and modify information to transfer to their own systems and spreadsheets.

You will be responsible for:

• Promoting a safe, positive work environment and alignment with management objectives
• Interface with the local contractor for the LV fleet management on behalf of the client. Sort field services, maintenance, offsite scheduling and the management of pool vehicles
• Oversee the accurate and timely recording into company ERP and various support systems
• Implement the development of traffic management plans under the facilitation of the client field services and transition from project
• Work with HSE and stakeholders to finalise and implement procedures as project ramps down
• Oversee transition of current contractor roles and responsibilities to operations
• Coordinate parking and permits to develop new systems for vehicle approvals and site requirements (personal and company vehicles)
• Process and manage parking permits and allocation. Transition and modification of current system and inspections for all vehicles
• Ensuring all legislative requirements are met
• Engage with stakeholders transitioning buses and bus schedules from current contractor to the client
• Day to day activities to support transition on site
• Support continuous improvement in procedures and processes
• Participate in daily/weekly/monthly planning and scheduling meetings with company staff to ensure efficiency and reliability
• Miscellaneous on site tasks as directed
• Demonstrate exemplary safety leadership behaviours and monitor and promote HSES & QA programs, to achieve a safe and incident free culture
• Actively audit employees’ lead indicator safety practices such as Take 5, Stop for Safety and Job Hazard Analysis

To be successful in this role you will have:

• Previous experience in a FIFO position
• Be proficient in Microsoft Office, especially excel
• Previous experience allocating LV fleet with a 3rd party supplier and ensuring vehicles are maintained would be advantageous but is not essential
• Stakeholder engagement and interpersonal skills
• Exposure to parking permits and allocation
• Thorough knowledge and understanding of OH&S legislative and regulatory requirements
• Excellent (verbal and written) English language and communication skills
• Ability to work independently
• Ability to organise and prioritise workload
• A proven track record in meeting customer expectations
• Attentive to detail
• Ability to meet deadlines
• Ability to work proactively
• Highly motivated self-starter
• Stress tolerant and composed under pressure

Note: We will not accept unsolicited CVs from recruitment agencies/third parties and we will not be liable or responsible for any fees or costs associated with unsolicited CVs sent directly to line managers.

Toll People are Australia’s most recognised provider of Transport, Logistics, Supply Chain and Warehouse staff. Whilst we service the Toll Group, we also service hundreds of external clients and partners, offering complete recruitment solutions from permanent and executive recruitment, business support recruitment to flexible labour and award-winning training and development programs.