Executive Assistant

All vacancies of AustraliaAdministration & Office SupportExecutive Assistant

Steadfast Technologies requires an enthusiastic and driven Executive Assistant. In this position you will provide high level administrative support to

Summary about this job

PA, EA & Secretarial

Company: Steadfast

Location: Sydney

Work type: Full Time

Salary: n\a

Phone: +61-8-2823-1912

Fax: +61-7-9782-2054

E-mail: n\a


Detail information about job Executive Assistant. Terms and conditions vacancy

About the business

Steadfast is the largest general insurance broker network and the biggest underwriting agency group in Australia and New Zealand. Our network of 300+ brokers, across 700+ offices, and 22 underwriting agencies generate billings of over $6 billion. Steadfast also operates as a co-owner and consolidator through its equity interests in insurance broking businesses, underwriting agencies and a number of complimentary businesses, including a life broker, a reinsurance broker and a premium funder, amongst others.

Steadfast Technologies manages the technology needs of Steadfast Group, Steadfast Underwriting Agencies and Steadfast Brokers.

A great opportunity exists for you to develop your career within a market leading insurance organisation

About the role

  • Acting as the point of contact between the executives and internal or external colleagues
  • Organising meetings and booking meeting rooms and conference calls via zoom
  • Handling correspondence directed to managers
  • Making travel arrangements and detailed travel itineraries using SERKO
  • prepare and edit correspondence, communications, presentations and other document
  • EOM Reporting & expense reconciliation using CONCUR for 4 Executives
  • Receiving, filing & updating documents, agreements and contracts
  • Accounts Payable & invoicing – allocating to appropriate cost centers
  • Preparation of reports
  • Working with various product managers to establish a presence, stand, presentation and all associated materials for annual convention.
  • Assisting the marketing team when required
  • Assisting finance for billing and invoicing
  • HR Responsibilities- ensuring correct access to correct systems and documents
  • Organizing & coordinating Events/Functions for Sydney and Melbourne
  • Willingness to travel
  • Assisting other key areas of the business if needed from time to time

Skills and experience

  • at least 2 years experience providing support at a high level
  • proficient computer skills and knowledge of relevant software such as Excel & MS Office Suite
  • knowledge of standard office administrative practices and procedures

Key Competencies

  • Ability to multitask and prioritise tasks
  • Excellent time management skills
  • Task orientated
  • Well-developed organisational skills
  • Attention to detail
  • Great verbal and written communication skills
  • Professional discretion
  • Excellent presentation skills
  • Excel & Microsoft Office Skills

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