Project Coordinator
Market leading global ITS organisation requires an experienced Project Assistant to join our professional team in Melbourne.
Summary about this job
Records Management & Document Control
Company: Kapsch TrafficCom Australia
Location: Melbourne
Work type: Full Time
Salary: n\a
Phone: +61-2-2813-8369
Fax: +61-3-5770-1003
E-mail: n\a
Site: n\a
Detail information about job Project Coordinator. Terms and conditions vacancy
About us
Kapsch TrafficCom is a market leading, global provider of intelligent transportation systems (ITS) in the segments of toll collection, traffic management, safety and security, smart urban mobility and connected vehicles. Kapsch TrafficCom’s end-to-end solutions cover our customers’ entire value creation chain, from components and design to the installation, operation and through-life support of mission- and revenue-critical systems.
The role
We have an opportunity for an experienced Project Assistant to join our professional team in Melbourne. The Project Assistant will provide administrative support across multiple projects to ensure their successful delivery. They will also support the Head of PMO in developing processes, policies and procedures for project delivery.
Key Responsibilities include:
- Provide administrative support the Project Managers and project team to maximise productivity;
- Sets up all necessary project plans in conjunction with the Project team;
- Maintains, adapts and distributes the project schedules;
- Assist with administration of project reporting and supporting resource planning;
- Track milestones, and identify and schedule progress claims/invoices;
- Collate information from different stakeholders and populate the project reports templates for internal stakeholders as well as customers and suppliers;
- Participates in project meetings where necessary, including taking and distributing minutes;
- Coordinate project related correspondence and document control;
- Support the development and updating of project related processes, policies and procedures; and
- Support the Quality Manager on the planning and execution of projects audits.
About you
The successful candidate will possess the following:
- Minimum 2 years’ experience in a Project Support or Administration role;
- Tertiary qualification on Business, Project Management or similar advantageous;
- Experience in an Engineering, Infrastructure or similar environment advantageous;
- Demonstrable experience in document controlling;
- High level of computer literacy and knowledge;
- Intermediate to Advanced Microsoft Office Suite, including MS Project;
- Strong administrative skills coupled with superior attention to detail and the ability to identify errors and rectify them; and
- Great degree of professionalism and judgement with the ability to maintain a high level of confidentiality.
Proactive and uses initiative to anticipate the needs of Project Managers, with a proven capacity to work autonomously within an ever-changing environment. In return, you will join a growing global business working in the forefront of ITS technology. Reporting directly to the Head of PMO, you will work across multiple projects geographically spread across Australia and New Zealand. As a valued employee you will get access to ongoing professional development, join a passionate and committed team and be based in a newly fitted out office on St Kilda Road.
If this sounds like you, please submit your Cover Letter and CV by selecting Apply Now.
Please note, only candidates shortlisted will be contacted.