APS4 Executive Assistant

All vacancies of AustraliaAdministration & Office SupportAPS4 Executive Assistant

Exciting Executive Assistant job opportunity in an International division of a major Government Department

Summary about this job

Administrative Assistants

Company: Hays Office Support

Location: ACT

Work type: Contract/Temp

Salary: n\a

Phone: +61-2-6337-3058

Fax: +61-3-5918-6703

E-mail: n\a


Detail information about job APS4 Executive Assistant. Terms and conditions vacancy

  • Centrally located
  • 3 month contract with opportunity for permanency
  • Contact Madeleine Ellacott on 02 6257 3331

Exciting Executive Assistant job opportunity in an International division of a major Government Department

Your new company
This busy division of a Federal Government Department is responsible for Australia’s foreign aid policies, including bilateral relations, relations with regional and international organisations, free trade negotiations and the overseas aid program.

Your new role
Your new role as an APS4 Executive Assistant will see you supporting 2 branch heads. Initially engaged for a 3 month contract this department is currently running a permanent recruitment round which you will be encouraged to apply for.

The successful applicant will be required to provide high-level executive support services and play an important role in the effective management of the office and across the Division.

Your day to day duties will include:

  • Diary management and associated meeting arrangements including coordinating briefings;
  • Managing incoming correspondence including emails, briefs, letters and appointment requests;
  • Receiving and screening of telephone calls to ensure appropriate and timely responses;
  • Managing and establishing strong stakeholder relationships both internally and externally;
  • Coordinating travel including flights, accommodation, visas, travel allowances and reimbursements;
  • Maintaining records in accordance with departmental policies and procedures;
  • Managing items via the Department’s Ministerial correspondence and Cabinet document tracking systems;
  • Actively supporting the Department’s Executive Assistant Network.

What you'll need to succeed
To be successful in this role you will have excellent interpersonal, communication and coordination skills. You will have experience establishing good relationships with stakeholders and staff, build wide and effective networks of contacts, and adapt your interpersonal style to suit different people or situations.

You are an excellent multi-tasker, able to quickly adapt to new challenges and stay organised in a fast-paced environment. You have excellent attention to detail and have the ability to effectively follow procedures and policies.

Candidates with previous Federal Government experience will be highly considered for this role.

To be considered for this role you will need to be an Australian citizen and have the ability to obtain and maintain a Government Security Clearance at the Baseline level or higher.

What you'll get in return
This Government Department is centrally located and offers impressive benefits such as child care, birthday bonuses, work cars and a very generous hourly rate. Career progression and internal movement are very promising possibilities in this position and you will be joining a dynamic and progressive team.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or Madeleine Ellacott on 6257 3331 now.
If this job isn't quite right for you but you are looking for a new position, please contact Madeleine Ellacott for a confidential discussion on your career.

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