Accounts Administrator

Summary about this job

Detail information about job Accounts Administrator. Terms and conditions vacancy

Firefly is a full service digital marketing agency. Voted the fastest growing technology company in New Zealand on the Deloitte Fast 500 - 2017. We are now expanding our team and looking for an experienced Accounts Administrator who wants to work within a ground breaking company based in Smales Farm in Takapuna. Two minutes walk from the major bus route and right next to the motorway, it really is the perfect location.

If you are detail focussed, have experience in accounts administration and are looking for part-time work (approx 20 hours) then this role is perfect for you. This role allows you to work within a world-class marketing company, support the team, interact with our outsourced management accounting firm, prepare monthly reports such as P&Ls, cashflow projections and business model projections as we build digital campaigns that change the lives of the business owners we serve.

Role:

You will be responsible for making sure all our accounts are in order and administered in a timely manner. You will liaise with our team to make sure invoices go out on time, any accounts queries taken care of, receivables collected in a timely fashion, provide regular reports to management and most importantly be the detail-focused pillar that will support our growth.

Platforms. Have an in-depth knowledge base in Xero and excellent spreadsheet skills. We use Google Sheets internally to keep version control in check.

Analysis. Competent in not only looking at the numbers but providing management reports and suggesting improvements to the way we do business.

Processes. Competent in following processes for accounts and suggesting improvements to make the function more streamlined and efficient.

Communication. Competent and assertive communication style. We are a team that gets things done, so need a proactive person that can take the initiative to make things happen. This may require liaising with staff for information required or calling clients to tidy accounts.

Who you are. A team player, capable of being left to get on with the job requirements, constantly striving to achieve excellent results for the team. Detail focused, organised and pragmatic, a strong communicator to discuss the current position of the accounts.

• Prepare weekly and monthly financial reports for strategy meetings
• On-board new clients into the accounting system and send initial communications
• Follow up and communicate with clients regarding accounts support
• Support tickets and following up missed payments if needed
• Processing client transactions via credit card and direct debit on our platform
• Prepare and send the monthly recurring invoices
• Prepare payables batch payments
• Keep record via spreadsheets of financials
• Keep Xero accounts tidy so that the business has a clear view of financials
• Regular business KPI reporting
• Occasional organisational work for Directors
• Support the team in the odd administration task

Requirements

• Effective time management, as well as stay organised with workload, multiple tasks & deadlines.
• Forward thinking. Firefly is a dynamic company and is always striving to think differently and innovate.
• Can check in on clients and emails on weekends, and days off to check progress, comments, etc.
• Strong communication skills, well organised, detail focussed and professional;
• Ability to multi-task, handle pressure, changing priorities and deadlines;
• Desire to support a growing Firefly team
• Strong focus on detail
• Be able to ask the right questions around the bigger picture
• At least three years experience managing accounts
• Proficient in Microsoft Office - Word, PowerPoint, Excel, Xero, Google Drive.