Administrator
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Administrative support including Data Entry, Compiling data, reporting and general adminstration duties.
Summary about this job
Administrative Assistants
Company: 2 Cheap Cars
Location: Auckland
Work type: Full Time
Salary: $40,000 - $44,999
Phone: +64-9-722-5059
Fax: +64-9-614-7211
E-mail: n\a
Site: n\a
Detail information about job Administrator. Terms and conditions vacancy
- Immediate Start
- Competitive Salary based on experience and performance
- On the job training
We are requiring an experienced Administrator to join our Accounts Department to provide Sales and Operational support for the Company.
Core objectives include:
- Verify all completed sales transactions are correct and all payments have been received in full.
- Check sold files against bank statements and Eftpos/Credit Card receipts
- Check all original sold files (hard copy) against scanned copies sent to HQ and investigate any discrepancies
- Check all vouchers are valid and authorised for all discounted vehicle sales
- Check all F&I Commission amounts are correct and check any special payments eg: MBI/MVI etc.
- Update Motor Central with status of sale and input further information as/when required eg: Completed/Cancelled
Complete sample audits of sales files to identify any fraudulent activity
- Contact customers to confirm they purchased a vehicle from us and paid the correct amount into the correct bank account
- Update sales transactions in Xero accounting software with correct referencing and reconcile back to Motor Central Payments report
- Update Motor Central with all vehicle movements from/to Head Office and sales yards using Google sheets and Motor Central
- Assist with the automation of the stock movements process in Motor Central
- Assist with monthly stock takes of vehicle fleet, including finding the physical location of each and every car that was not sited by external stock takers
- Responsible for the security of all dealer plates, both at Head office and on sales yards, to be verified with each monthly fleet stock take
- Responsible for ordering new dealer plates each year
- Analyse current procedures and activities to identify and present opportunities for improvement of Data Entry into all software solutions both current and new
- Cover for other data entry positions with possibility of entering data into different EDI systems
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