Business Services Coordinator - Rotorua

Summary about this job

Detail information about job Business Services Coordinator - Rotorua. Terms and conditions vacancy

Full time, 40 hours per week, six months fixed term

We have an exciting opportunity for a fixed term Business Services Coordinator to join our fun Rotorua area office team. Reporting to the Area Manager, you'll be committed to delivering outstanding administrative services to our staff, volunteers and communities.

Fire and Emergency New Zealand is a Crown Entity established on 1 July 2017 under the Fire and Emergency New Zealand Act 2017. The role of our new organisation is to reduce unwanted fires, respond to structural and vegetation fires and other emergencies including motor vehicle crashes, medical emergencies, hazardous substance related incidents, natural disasters and support increased community resilience.

Our new, unified organisation provides a fire and emergency service that delivers for communities, and the firefighters who serve them, now and in the future

Responsibilities are varied and as you are the "go to person" for it all, you will need to enjoy each day being different. Such as:

• Office management - maintaining office and stationary supplies, organising inwards and outwards mail, filing, and responding to general enquiries etc.
• Assisting managers
• Meeting management - room bookings, invitations, catering, travel, accommodation, agenda writing and minute taking etc.
• Finance - banking, accounts payable and receivable etc.
• Responding to requests for official information
• Diary and email management
• Business writing - letters, business cases, project briefs, report writing etc.
• Project coordination and administration
• Finance and budget reporting
• Business process improvements

Specific skills we're looking for include:

• Knowledge of office procedures, systems and general administration functions
• Top-notch computer literacy with full competency in the MS suite of applications
• Superb communication skills - written, verbal and interpersonal

Specific attributes we're looking for include:

• Methodical, process driven with excellent attention to detail
• Strong customer focus
• Resilience
• Solution focused, positive "can do" attitude
• Exceptional time management skills
• Ability to work autonomously whilst maintaining a collaborative working style
• Able to embrace and participate in change initiatives

So if you're skilled in admin, enjoy working with a great bunch of people, this unique opportunity may be right for you.

How to apply:

Please apply now by downloading an application form and position description from our website.

Send completed application form along with supporting documents to:

Jasmin Deane, Senior HR Advisor, Region 2 - [email protected]

Applications close at 5pm on Friday 20 July 2018.