Human Resources / Accounts Officer

Summary about this job

Detail information about job Human Resources / Accounts Officer. Terms and conditions vacancy

• Based in Perth
• Collaborative and inclusive team culture
• Work alongside a highly experienced team

Jacobs is a global provider of technical, professional and scientific services including engineering, architecture, construction, operations and project management. Our portfolio spans industrial, commercial, and government clients across multiple markets and geographies. 

About the opportunity

Based in Perth, this position is a dual purpose role providing both project-based Human Resources and Project Accounting support functions within an EPCM projects office in a part time capacity (2-3 days per week). You will work in collaboration with the Senior HR Advisor/Project Accountant to provide human resources and project accounting support functions within an EPCM projects team environment.

Provide Human Resources functions, including:

• Support personnel recruitment, requisition and on-boarding, HR database updating, timesheet management, project accounts and expense claim processing and project invoicing
• Build and maintain effective client relationships with the human resources, employee relations and commercial departments of a major mining client
• Attend to client requests for information subject to project protocols in a timely manner
• Project-facing HR support to the project team and fielding general HR queries, interpreting HR policies and procedures
• Supporting senior project, construction and functional management on project HR issues 
• Interfacing with corporate HR function to establish and implement policies and procedures
• Recruitment, interfacing with corporate Talent Acquisition function and employment agencies, candidate screening, arranging interviews, market rate benchmarking and on-boarding
• Management of the personnel requisition database including job classifications and remuneration
• Monitor, maintain and update project HR databases, procedures and processes
• Management of the Alcohol & Other Drugs (AOD) program in accordance with the client requirements
• Assisting with rollout of corporate workplace training 
• Participating in remunerations reviews and administering remuneration changes

Provide Project Accounting functions, including:

• Proficiency in the use of Oracle 
• Maintaining and updating project bill rates, project related records, including accounts ledgers, contracts and change orders
• Creating project invoices for billable labour and expenses, completing monthly reconciliations and investigating variances 
• Reviewing, processing and on-billing subcontractor invoices
• Ensuring payments are collected and investigating outstanding payments
• Weekly reporting of aged receivables and unbilled revenue
• Reviewing, approving and processing expense claims 
• Project timesheet system processing
• Updating project workbooks and processing write-ups/write-offs, as well as contributing to OPR reports (Gross Margin and Billing)

About you

• Bachelor Degree or Diploma Qualification in Human Resources and/or Accounting
• Previous working experience in human resources and accounts functions within professional services organisations
• Understanding of remuneration structures and levels
• Ability to formulate and interpret HR policies and procedures
• Advanced level skill in MS Excel
• Intermediate level skill in commercial-based database financial systems

Why Jacobs

At Jacobs we value people. Having the right balance of diversity, career and lifestyle, enables us to consistently deliver and exceed client expectations. Our Talent Acquisition and Project Teams value openness, communication, consultation and hard work, you will be supported and have the resources of a great team behind you, but the autonomy to apply your experience in your own way. 

Achieve more with us.