Personal Assistant

Summary about this job

Detail information about job Personal Assistant. Terms and conditions vacancy

Operating across Australia, New Zealand and South East Asia, John Holland is a fully integrated infrastructure, building and rail group. We offer our customers a total service solution, participating in every link of the project lifecycle from origination, financing and development, to design and construction, operations and maintenance.

We are currently seeking an experienced Personal Assistant to join our team. This role will be supporting the Industry General Manager of Utilities and will be responsible for administrative support, to the executive and broader team

 Responsibilities of the role include:

• Manage the day to day activities of Manager and broader team
• Oversee and coordinate Executive diaries which will include scheduling and calendar planning across international time zones
• Monitor and respond to communications promptly
• Undertake tender documentation administration as required
• Manage financial records such as expenses, invoices and purchase requisitions and monitoring team budget
• Prepare monthly financial reports from established databases
• Coordinate aspects of internal and external meetings, preparing agendas, taking and typing minutes and distributing to relevant stakeholders
• Coordinate travel (including international) and accommodation arrangements
• Provide accurate information and customer service to the client, external vendors, subcontractors and community stakeholders
• Treat sensitive information with a high level of confidentiality
• Organise and assist with hosting events relevant to the team within budget

To be successful in this key role, you must have:

• Certificate II, III or IV in Business Administration or similar would be an advantage
• 5-8 years’ experience in an office environment
• Experience providing support at a senior level
• Excellent computer skills and knowledge of relevant software such as Microsoft office suite

At John Holland we understand that our greatest resource is our people. We pride ourselves on being a market leader in targeting training, career development and remuneration. We provide long-term career options within an equal opportunity workplace where we recognise the importance of flexibility and a healthy work-life balance.

John Holland is a wholly owned subsidiary of CCCC International Holding Limited (CCCI). CCCI’s parent company, China Communications Construction Company, is a global leader in engineering and construction operating in more than 130 countries.

John Holland is an Equal Opportunity, Quality Assured employer.