Personal Assistant to the Managing Director

Summary about this job

Detail information about job Personal Assistant to the Managing Director. Terms and conditions vacancy

• Providing direct support to the Managing Director & CFO
• 12 month Maternity Leave Contract
• Competitive salary in a leading Global Mobility business

Wridgways is proudly part of the Santa Fe Group, a world-renowned relocation organisation with a reputation for unsurpassed customer service standards. Our Vision and Values are devoted to making every customer experience exceptional and focused on efficiency, quality and people.

We are seeking an experienced Personal Assistant for a 12 month Maternity Leave contract.  You will be required to provide high level confidential and proactive administrative support in a well-organised and timely manner for a Global Mobility Service Provider. Based in Dandenong South, the successful applicant will primarily support the Managing Director, and CFO in Australia in addition to providing wider support to the Australian Leadership Team. You will need to be calm under pressure and capable of thinking on your feet in time critical situations. This role will suit an individual who is exceptionally detail focused, conscientious and able to work in a fast-paced environment.

Job Responsibilities

You will be responsible for but not limited to coordinating meetings/functions, complex diary & email management, ensuring all documentation is prepared for meetings, preparing expense and credit card reconciliation, managing confidential information and documentation and travel coordination.

Key Responsibilities

• Track and help drive completion of key deliverables and follow up on outstanding items
• Assist in the preparation of presentations, briefs for meetings and putting together proposals  
• Complex calendar management and scheduling of various meetings and appointments
• Outstanding interpersonal skills and the ability to build strong relationships with all levels of management, clients and suppliers.
• Ensuring efficient operation of office management
• Liaison with internal/external stakeholders 
• Ad-hoc duties and assistance with special projects as needed 

Job Requirements

To be successful in this role, you will need to be confident, have a bright personality, a strong work ethic and pride yourself on your ability to manage multiple tasks and priorities, many of them complex and confidential.

Highly effective administrative and communication skills are important, while high attention to detail is essential. The successful candidate will also have:

• Excellent communication and interpersonal skills
• A commitment to maintaining confidentiality and applying discretion
• Exceptional organisational skills and high proficiency in using Microsoft Office suite
• The capacity to work under pressure with, at times, conflicting demands

What's in it for you?

Santa Fe provides employees with benefits such as free onsite car parking, an employee assistance program, discounted health fund, employee move incentive program, recruitment referral program and an established employee recognition program. 

To Apply:

Please address your application to Jade Atkin, Human Resources Manager and apply via Seek.

Only shortlisted candidates will be contacted and Interviews will commence shortly, so if you have what it takes to be successful in this role, please apply now.