Administration Assistant

Summary about this job

Detail information about job Administration Assistant. Terms and conditions vacancy

About

Hireup is an Australian startup, socially driven, for-purpose organisation, run by a dedicated team of (big) thinkers, builders and doers committed to connecting people with disability and support workers online.  Hireup harnesses technology to give people with disability and their families the power to find, hire and manage support workers who fit their needs and share their interests. Since its launch in 2015, Hireup has been rapidly growing (having already expanded from 10 to roughly 75 people in the last 12 months), but this is just the beginning.

To support this hyper-growth we are looking for a Team/Executive Assistant to support the Head of Community and Head of Service. This person will need to support these executives and their teams in a wide range of administrative, project management, and team capacities. To thrive in this role, you should enjoy working in a constantly-changing environment and streamlining hectic days. You need to be incredibly well-organised, naturally flexible, and an amazing communicator. You’re a people person, you always get the job done, but you’re not afraid to have fun along the way.

The work

• Support with the recruitment and onboarding of a high volume of new team members

• Calendar management and internal and external meeting coordination

• Prioritise departmental goals according to the Executive guidance

• Develop and assist with preparation of presentation materials and briefs

• Review and summarise reports and documents

• Prep meeting materials, agendas and take meeting notes

• Assist with booking travel and managing expenses

• Manage the logistics for complex offsites, market visits, and trainings

• Liaise with other teams within the company and external parties to ensure efficient workflow and handling of internal requests

• Ensure timely communications and handling confidential information

• Track and monitor pending business issues for follow-up and execution

• Serve as a liaison across teams and work with departments across the company

• Project manage tasks to ensure follow-up to action items

• Work on multiple projects and priorities at once

• Support executives' senior staff in their most important administrative needs

• Back up coverage for other Administrative Assistants and Executive Assistants

The person

• Experience providing direct administrative support at a fast paced company

• Experience coordinating recruitment activities  

• Excellent communication and collaboration skills

• Adaptable and resourceful in a dynamic environment

• Excellent presentation skills, confident with facilitating small and large groups

• Effective time management skills and an ability to organise and prioritise your own schedule

• Master multi-tasker

• Incredibly detail-oriented with strong problem solving skills

• Self-starter: can take even the smallest project and run with it to the successful completion

• Ability to stay on top of new tools and technologies with an interest and passion to constantly learn

• Will exercise discretion and independent judgment in the representation of Hireup

• A commitment to excelling in the EA profession, not necessarily looking to quickly bridge to a different career track

• Driven, ambitious and the ability to thrive in a fast-paced, dynamic and ever changing environment
   

What you’ll get from us

• An attractive salary

• The chance to be part of a meaningful challenge and to see the impact of your work

• An open culture that thrives on new initiatives and ideas

• Working with a motivated founding team that is leading change in its industry and driven by a passion for positive social impact

Show us you’re interested:

To apply send your cover letter and CV to [email protected]. Tell us why you’d be perfect for this role.