Executive Assistant

Summary about this job

Detail information about job Executive Assistant. Terms and conditions vacancy

This renowned construction company is looking for a fantastic EA to support the Director within the Construction team. A great opportunity to join a growing company based in Caulfield. The Director works to a fast and ever changing pace, it is therefore important that you are able to cope under pressure with last minute changes.

A busy role, where you will be involved in all areas of the business. So your previous experience in a similar role, and desire to be challenged will see you succeed.
 
Main responsibilities:

• Schedule a variety of meetings, conference calls, video conferences both internally and externally
• Preparing, updating and issuing resource schedules, internal and external communications, marketing/social media management, monthly project update update to all staff
• Assisting with the standardising of branded material
• Financial Management – creation & issue of invoices, debtor control
• Recruitment - posting ads, managing applications, employment contracts, on-boarding new staff
• Coordination and preparation of submissions
• Drafting of letters, contracts, documents, presentations 
• General office duties - ensuring office is running smoothly and efficiently  
• Provide administrative assistance for the team when required

Requirements:

• Ability to build & maintain effective relationships 
• Excellent time management and organisational skills
• Exceptional attention to detail
• Excellent written and verbal communication skills 
• Able to act autonomously and be pre-active
• Advanced knowledge of MS office
• InDesign experience preferred  

The role will compliment a bubbly, dedicated, tenacious, smart working candidate who is versatile, adaptable and keen to learn invaluable support skills and further progress their career, whilst working at a company that prides itself on the flexibility it gives its staff!

If this role sounds of interest to you and you are looking for a fresh and rewarding career please send your CV and covering letter to McKinley Green today.