Administration Support Officer - Adult Retrieval Victoria
An excitng opportunity has arisen to join ARV
Summary about this job
Administrative Assistants
Company: Ambulance Victoria
Location: Melbourne
Work type: Contract/Temp
Salary: n\a
Phone: +61-2-1538-8957
Fax: +61-2-9031-9923
E-mail: n\a
Site: n\a
Detail information about job Administration Support Officer - Adult Retrieval Victoria. Terms and conditions vacancy
An exciting opportunity has arisen to join our dedicated Adult Retrieval Victoria (ARV) team and provide effective and efficient administration and secretarial support. This is a full time, fixed term position until 9 June 2019 and located in the Adult Retrieval Victoria base in South Melbourne.
About the role
Reporting to the Director of ARV, your responsibilities will include but are not limited to:
- Provide secretarial support at meetings, including preparation of agenda items and supporting documentation, as well as recording, preparing and distributing minutes
- Provide administrative support and timely & effective diary management for the ARV Director and ARV Clinical Lead, and co-ordinate the preparation of key documents to ensure that all information is provided prior to appointments
- Establish and maintain office and administrative systems for the ARV department
- Maintain systems to ensure the efficient retrieval and dissemination of information such as policy changes and staffing updates.
About you
You will demonstrate superior administrative and secretarial experience including staff rostering, business case and briefing note drafting, agenda preparation and minute taking in addition to experience in maintaining recruiting and HR processes and administrative systems. A high level of proficiency in Microsoft Office Suite is expected as well as prior experience with business writing and reporting is essential.
Your advanced written and verbal communication skills, with the ability to effectively build and manage relationships will set you up for success. You will be self-motivated, have excellent attention to detail, time management skills, as well as the ability to deal with matters of a sensitive nature.
How to apply?
Your application will form an integral part of the selection process and should include the following:
- A covering letter
- A resume
- A document addressing the key selection criteria (detailed on the last page of the position description)
Please ensure you read the ‘Applying for a position with Ambulance Victoria' and PD prior to submitting your application. If you have any queries, please email [email protected].
We request that your application for the Administrative Support Officer - ARV position is submitted by 5pm, Monday 23 July 2018 via the Ambulance Victoria Career's Page: https://careers.ambulance.vic.gov.au
Please note: receipt of your application will be confirmed within two working days via email. AV only accept application via the Careers Page and not through other recruitment sources.
Ambulance Victoria is an equal opportunity employer
Please note: Current AV employees engaged in a redeployment process or to whom AV has an obligation to place in alternative duties will be given priority for placement to vacant positions. It is important to note the employee must possess the required skills & experience in order to be placed into the vacant position. Where there is more than one redeployee being considered for a vacant position, a competitive process may apply.