Short Course Administrative Officer

Summary about this job

Detail information about job Short Course Administrative Officer. Terms and conditions vacancy

• Exciting Full time , Fixed term opportunity until 31 Dec 2020
• Location : Frankston Campus
• Salary Range: $51,472 to $55,579 plus superannuation

ABOUT US

Chisholm is Victoria’s premier public vocational education and training provider, with campuses located across Melbourne and the south east.

Each year, we welcome some 30,000 students from over 43 culturally and linguistically diverse backgrounds. More than 1,200 passionate and dedicated Chisholm employees work together to deliver quality training and education in Melbourne’s south east manufacturing heartland and key residential growth corridor.

A Victorian Government-owned TAFE, we aim to lead the way in education and training to inspire success and transform lives.

Our purpose is to excel in education and training and be respected and valued for enhancing the social and economic futures of individuals, industry and communities. 

Our drive for commercial success is underpinned by our core values of Opportunity, Integrity, Collaboration, and Achievement.

In the past 20 years, we have grown significantly to become a multi-sector institute, delivering a broad range of education and training programs and services in higher education, vocational education and training (VET) and school sectors across ten campuses in Victoria, online, in the workplace and overseas with partner educational and government organisations.

We offer nearly 400 courses, from VCE/VCAL/VETiS, through to nationally accredited qualifications such as certificates, diplomas, advanced diplomas, degrees, graduate certificates, graduate diplomas and short courses.

 
ABOUT THE ROLE

In this role you will be accountable for the provision of efficient administrative support to the Short Course Business Area and to contribute support to the wider organisation, with a focus towards driving an increase in business and enrolments.

The role is also responsible for effective daily functioning and compliance for all short courses delivered at Chisholm and to ensure the smooth operation of the Industry & Short Courses Unit.

The incumbent is a key and active participant of the Short Course Unit and provides expertise to internal and external customers.

In this role you will be accountable for;

• Provide timely and accurate support to all Business Areas for Short/Industry course QMS or enquiries
• Provide Business Areas with SharePoint technical support for Short course, Industry Course and Skill Set creation
• Deliver onsite SharePoint training for Administrators and Senior Educators
• Coordinate 6 monthly Short Course deadline across the Institute including Academic Administration, Education Excellence and Marketing in accordance with QMS and compliance requirements, whilst maintaining daily operational tasks
• Provide customer feedback via reporting to Short Course Unit Leader and Business Area for improvement or development of new courses
• Monitor enrolment numbers and delivery sessions to identify the requirement for additional sessions to meet demand.
• Monitor enrolment numbers and delivery sessions to identify the requirement for additional sessions to meet demand

ABOUT YOU

You will have a relevant tertiary qualification and/or equivalent relevant experience in a similar environment.

Crucial to your success will be your proven track record in demonstrating excellent and reliable administrative support in a complex and demanding environment.

If you are a highly motivated professional who has excellent interpersonal and communications skills as well as high level administration, analytical and accuracy skills then this could be the perfect role for you.

Aboriginal and Torres Strait Islander people are encouraged to apply.

 
OUR COMMITMENT TO DIVERSITY

At Chisholm, we embrace differences in gender, age, ethnicity, race, cultural background, disability, religion and sexual orientation. We know that diversity and inclusion helps us to attract, recruit, engage and retain a team of talented people. If you require specific support to apply for this position, please advise the recruiting manager whose contact details are listed in the advertisement. We will work with you to identify the best way to assist you. 

 
HOW TO APPLY

Applications

Applications for this position close 9am Tuesday 24 July 2018

 
Applications should include:

• a covering letter
• curriculum vitae
• contact details of three (3) referees

Appointment to this position is subject to satisfactory completion of Safety Screening requirements including but not limited to:

• valid Employee Working With Children Check
• National Police Check
• International Police Check (if applicable)
• verification of unrestricted work rights in Australia, eg citizenship, passport or birth certificate
• certified copies of qualifications

If you have any questions regarding the position or require further information please contact Sharon Smith, Team Leader – Industry & Short Courses, Phone: +61 3 9238 8345

Chisholm Institute reserves the right to withdraw an advertised position at any stage.