Executive Assistant

Summary about this job

Detail information about job Executive Assistant. Terms and conditions vacancy

Finance & Business K-ESS
Permanent Full Time

Executive Assistant

 

Wesley Mission Queensland (WMQ) is a large and dynamic organisation with more than 65 locations throughout South East Queensland supporting 100,000 Queenslanders every year. As a not-for-profit organisation with over 100 years' experience in delivering aged care, Wesley Mission Queensland has a history steeped in hope, respect, compassion, empowerment, innovation, justice and integrity. To learn more about our organisation, please see www.wmq.org.au & https://www.youtube.com/user/wmbmedia.

Wesley Mission Queensland is seeking an experienced Executive Assistant to provide efficient and effective administrative and executive support to the Director of Corporate Services.  The role will also include Corporate Office Reception duties, including undertaking a number of administrative tasks and working in a customer facing environment

Key Responsibilities Include:

1. Accurate composition and production of executive business correspondence, reports and various other types of documentation. Diary management including arranging meetings, schedules, and conferences.
2. Organise and coordinate catering for meetings, forums, training and conferences
3. Coordinate bookings for holiday units including liaising with employees and external stakeholders.
4. Provide general office administrative support duties for corporate staff (e.g. filing, typing, faxing, photocopying, mailing, data entry as appropriate).
5. Answer incoming phone calls; assist with enquiries or as appropriate transfer the call to the appropriate staff member. 
6. Receive and sort inwards mail and direct to the appropriate program.  Post outgoing mail daily and deliver packages. 
7. Establish and maintain effective systems to ensure ready access to, and appropriate dissemination of internal and external communication.
8. Provide secretariat services for various meetings including some after hour's secretariat services on a bi-monthly basis.
9. Complete minor finance duties such as: coding of invoices, maintaining credit card statements and completing the relevant paperwork required for requesting payments.
10. Create and maintain specific areas of the WMQ Intranet as required and maintain shared filing directories for the Executive Team.
11. Receive, address and disseminate queries from a broad range of internal and external stakeholders/clients.
     

To succeed in this role you will be a confident self-starter with a proven track record in providing outstanding executive assistance to senior management.  Your high level of initiative will enable you to thrive when undertaking projects and tasks independently, and your effective time management and prioritisation skills will facilitate the efficient management of your workload.

Strong interpersonal and communications skills are critical to undertaking this role in a professional manner.  Extensive generalist administrative skills and an intermediate to advanced level of proficiency with the Microsoft Suite of applications are also essential.  Tertiary qualifications in communications, business or social services would be highly regarded.

Applications must address the 'Qualifications, Knowledge and Requirement' for this role (contained within the attached position description) and are to be submitted online at www.wmq.org.au by 4pm, Monday 23rd July 2018. For more information, please contact Leesa Taylor at [email protected]

Wesley Mission Queensland's Vision is a compassionate, just and inclusive society for all.  We are committed to EEO, OH&S, Ethical Practices and the principles of Cultural Diversity.  We are a preferred employer for older workers.  Successful applicants are expected to abide by the WMQ Code of Conduct.  Relevant criminal record checks will be undertaken on recommended applicant.  To view our Privacy Policy, please click here.  Salary Packaging is available to permanent Staff to enhance remuneration.

Enquiries: Leesa Taylor
Ph:
Applications Close: 23/07/2018

To view the position description or submit your application please click the 'Apply Now' button below.