Executive Assistant to Deputy Director Operations, Central Coast and Northern...

Summary about this job

Detail information about job Executive Assistant to Deputy Director Operations, Central Coast and Northern.... Terms and conditions vacancy

Employment Type: Permanent Full Time
Position Classification: Snr Admin Assist Gde 2
Hours Per Week: 38
Requisition ID: REQ55190
Applications Close: 29 July 2018

Total remuneration package valued at $72,085.80 pa (including salary $63,460.00 pa to $65,035.00 pa, annual leave loading and employer’s contribution to superannuation). Salary packaging arrangements providing additional benefits are also available.
 
Employees subject to an ECP or ICP consolidation period are ineligible to apply for this position.

Please note:

To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.
 
Two positions are available. One position is located at Wahroonga Sector Office. The other position is located at Point Clare Sector Office.
 
What you’ll be doing:
 
The Executive Assistant will provide high level administrative, clerical and secretarial support to the Deputy Director Operations and staff of the sector office on all aspects of ambulance operations.
The incumbent will record, monitor and compile reports, responses to information requests from the Deputy Director Operations; arrange meetings and conferences; receive and refer telephone enquiries (including public enquiries and complaints); undertake petty cash and invoice handling; stationary and stores supplies and provide word processing, spread sheet and database management services.

Employment conditions:
 

• The successful applicant will be appointed under the terms and conditions of the Ambulance Service of NSW Administrative and Clerical Employees (State) Award and will be required to enter into the annual Performance Development Program.
• The successful applicant may be required to undertake duties at the other centres should the need arise.
• Appointment to this position is subject to a satisfactory conduct and services check, which includes referee/supervisor check, a review of National Criminal Record Check, review of Service Check Register, a review of sick leave, ability to undertake full duties of the position and clearance from the Professional Standards Unit.

 
General Information:
 

• Applicants must address the selection criteria, attaching any associated documents together with their resume. Candidates who do not address the selection criteria will not proceed through the selection process.
• An eligibility list may be established for future vacancies.
• If you are an internal applicant, please ensure you use your Stafflink login so ROB can identify that you are internal to NSW Ambulance and/or NSW Health.
• It is a requirement that all candidates submit their applications online via ROB. No paper based or email applications will be accepted.

 
It is the responsibility of all staff to report and respond appropriately to any instances or perceptions of bullying. Managers are required to implement actions that either prevent or minimise the risk of unacceptable behaviours, ensuring unacceptable behaviours such as bullying, harassment and victimisation are identified as early as possible and responded to and effectively managed.

Selection Criteria:

1. Ability to organise, track and manage correspondence, documents, records and data-files.
2. Sound communication (oral and written), interpersonal and liaison skills and the ability to provide a professional approach in dealing staff, corporate stakeholders and the general community; Demonstrated ability to maintain confidentiality of information.
3. Proficient keyboard skills (Minimum 50wpm with 98% accuracy supported by Australian Standard typing speed certificate within last 6 months) including spread sheets, word processing and database applications.
4. Strong time management skills and the ability to prioritise competing tasks.
5. Ability to research, collect and analyse databases and information.
6. Proven ability and flexibility to work independently and as a team member.
7. General office management skills, including petty cash, record keeping, stores and stationery, and coordinating committee/meeting processes and minute taking.
8. Superior computer skills including the use of Microsoft Office suite and demonstrated capacity to learn and implement new software and electronic systems. Experience in using records management and document tracking applications such as TRIM.

   Need more information?
     1) Click here for the Position Description
     2) Find out more about applying for this position
   For role related queries or questions contact Paula Sinclair on [email protected]