Administrator

Summary about this job

Detail information about job Administrator. Terms and conditions vacancy

• Immediate Start
• Competitive Salary based on experience and performance
• On the job training

We are requiring an experienced Administrator to join our Accounts Department to provide Sales and Operational support for the Company.

Core objectives include:

• Verify all completed sales transactions are correct and all payments have been received in full.
• Check sold files against bank statements and Eftpos/Credit Card receipts
• Check all original sold files (hard copy) against scanned copies sent to HQ and investigate any discrepancies
• Check all vouchers are valid and authorised for all discounted vehicle sales
• Check all F&I Commission amounts are correct and check any special payments eg: MBI/MVI etc.
• Update Motor Central with status of sale and input further information as/when required eg: Completed/Cancelled

Complete sample audits of sales files to identify any fraudulent activity

• Contact customers to confirm they purchased a vehicle from us and paid the correct amount into the correct bank account
• Update sales transactions in Xero accounting software with correct referencing and reconcile back to Motor Central Payments report
• Update Motor Central with all vehicle movements from/to Head Office and sales yards using Google sheets and Motor Central
• Assist with the automation of the stock movements process in Motor Central
• Assist with monthly stock takes of vehicle fleet, including finding the physical location of each and every car that was not sited by external stock takers
• Responsible for the security of all dealer plates, both at Head office and on sales yards, to be verified with each monthly fleet stock take
• Responsible for ordering new dealer plates each year
• Analyse current procedures and activities to identify and present opportunities for improvement of Data Entry into all software solutions both current and new
• Cover for other data entry positions with possibility of entering data into different EDI systems