Contracts Coordinator

Summary about this job

Detail information about job Contracts Coordinator. Terms and conditions vacancy

• Essendon location - parking on site
• Working for a collaborative and forward thinking business
• 70-80k package dependant on experience

My client is seeking an experienced Contracts Coordinator with a strong background from the Facilities Management sector for this newly created role. My client is seeking someone who prides themselves on providing a high level of customer service and can manage a variety of stakeholder relationships dealing with day to day operational issues and have strong contract writing skills.

Responsibilities

The key responsibilities in the role include;

• Be in control of the setup of data on the Help Desk Software and making sure information is kept updated and monitored at all times.
• Be the main source of contact for all service related calls
• Log all Help Desk calls and assign to relevant team member
• Following up and ensuring the job is completed and relevant documentation received is noted in hard and soft copy
• Liase with Facilities Managers, prepare contracts and completing other administrative tasks
• Ensure all contracts are noted on the Electronic Management System both hard and soft copy
• Generate Master Maintenance Plans for each site and monitor services to ensure they are provided in accordance with set schedules
• Ensure that effective document and data control occurs to ensure a Master Maintenance Plan and Service Agreements can be tracked for adherence to scheduled maintenance plans.
• Work towatrds achieving outcomes, competitively source quotes & recommend supplier engagements as required
• Clear communication should be established & maintained always with Service providers and Contractors, regarding works to be undertaken
• Start service requests & follow up on progress
• Co-operate with Facilities Managers & Property Managers to ensure all maintence requests are being addressed and completed.
• Screen invoices and provide feedback to Managers to ensure necessary work is getting completed

Skill and Exeperince;

The successful applicant will have a strong background as a Contracts Coordinator, have a proven ability to work autonomously and be solutions focused. Experience working in a face paced and at times challenging environment would be highly regarded.

• Ability to work autonomously and as a cohesive team member
• Previous experience within a similar role is a MUST
• Ability to build strong relationships at all levels
• Resilient to pressure
• Strong work ethic
• Exeperience managing inbound calls and enquieries
• Experience lisiaing with several dpeartments interball and externally
• Exeperience from a Facillities Management sector

Culture

A progressive and fast paced business that is now looking to appoint a person that can add value and contribute to their already successful culture. This is a role that you can really take owneship of and expand on your skills. This role is located in Essendon.

To apply please follow the link below or for a confidential discussion please phone Jade Melia on 0434 438 549 or via email on