OFFICE MANAGER

Summary about this job

Detail information about job OFFICE MANAGER. Terms and conditions vacancy

• Melbourne CBD location
• Luxury property development company
• Grow your career with us!

Our company provides a comfortable working environment with a diverse and supportive group of team members. An experienced office manager is needed to join the team and fulfil this pivotal role.

Your new role:

Reporting to the Group Chief Financial Officer, your duties will include but not be limited to:

Administrative Support

• Provide administrative support with the highest level of attention to detail.
• Sole management and responsibility for prioritisation of deadlines and execution of tasks.
• The management of company registers and database maintenance.
• Set up and maintain efficient electronic and hardcopy filing, recording and retrieval information systems.
• Maintain registers, escalating any discrepancies if they arise.
• Management of the telecommunications register, telephones and systems.
• Management of petty cash and Company stock.
• Maintaining the property compendium for guests.
• Property portfolio coordination including; access coordination and scheduling of general and routine maintenance, pickups and deliveries, tradesmen and diary management.
• Maintaining the register for all properties recording both maintenance completed and due.
• Logistical and administrative vehicle portfolio assistance.

Office Management

• Financial administration of office management budget and expenditure.
• Assist with the development of and compliance of Company policies and procedures.
• Management of reception.
• Assist CFO with management of telecommunication providers
• Manage all staff I.T. hardware and phone requirements
• Answering reception phone and door in receptionist’s absence.
• Induction of new staff including maintenance of induction manual.
• Maintain and oversee staff security codes, keys and pass register.
• Coordinate all OH&S training for the office, including fire wardens and first aid officers.
• Document archiving.
• Office operational maintenance (cleaning contract, liaising with building management, management of phone system, etc.).
• Maintain clean desk and tidy office policy throughout the office.
• Oversee office stationery supplies and maintenance of equipment.

What you’ll need to succeed:

• 3-5 years+ previous office management experience is essential for your success in this role.
• Build strong networks and relationships and liaise with key internal and external stakeholders.
• Possess problem solving skills, a high level of computer literacy and the willingness to learn.
• Your positive attitude and your ability to prioritise and multitask duties will help define your future with the company.
• Be responsive, with a strong ability to multitask, prioritise and plan
• Microsoft office and Outlook calendar proficiency.
• Exceptional communication and interpersonal skills
• Ability to manage records and electronic files
• Proven ability to liaise with senior executives and communicate effectively with clients, external parties and staff members generally
• Proactive nature creating solutions to overcome obstacles, and a drive for continuous improvement.

If you have the required skills and experience and are looking for a varied and interesting role working with a great team, send your resume with a covering letter outlining why you're the right candidate. Applications through SEEK only.

Please note no recruitment agencies. 

Due to the expected large volume of applications, only candidates invited for interviews will be contacted.