Admin Coordinator – Kalgoorlie

Summary about this job

Detail information about job Admin Coordinator – Kalgoorlie. Terms and conditions vacancy

About the business

MLG Oz is a West Australian owned and operated business with operations located throughout Western Australia and the Northern Territory.  Starting as a small contractor providing silica mining & haulage services for BHP Billiton back in 2000, our operations have since expanded to include crushing and screening, quarry products, bulk transport services and site civil works. 

About the role

MLG Oz are seeking an Admin Coordinator to cover a fixed term vacancy with a possibility of a permanent role at the end of the contract. This position is Full time (40 hours per week) Monday to Friday, starting in August 2018.

Please be aware only applicants addressing the selection criteria will be shortlisted and this role is Kalgoorlie Residential.

Job tasks and responsibilities include but are not limited to:

Reception:

• Answer the telephone, screen and direct calls in a professional and timely manner;
• Taking phone messages when necessary;
• Meeting and greeting guests;
• Organising and delivering office catering;
• Ensuring video conference and phones are set up for meetings;
• Coordinating and planning reception coverage;

Facilities:

• Coordinating building maintenance and security;
• Maintaining relationships with existing service providers;
• Ensuring all facilities are kept clean, tidy and in working order specifically the boardroom, reception area and 3 x crib rooms
• Ensuring Consumables are maintained daily e.g. Milk, Coffee, Tea (over 3 office locations)
• Ensuring printers & copiers are in working order & stocked up with paper and toner daily;
• Office Fire Warden and First Aider for the main office building;

Administration:

• General office duties including mail, ordering office supplies and stationary, archiving, and coordinating travel for the management team;
• Raising Purchase orders;
• Maintaining document control database within SharePoint;
• Writing and maintaining workplace documentation including but not limited to administration manual standard operating procedures etc;
• Ad hoc general office administration duties to ensure the smooth operation of the business as directed by the Executive Assistant.

To be considered for this role:

If you are interested in joining our team, please submit your updated CV with a covering letter discussing how you meet the selection criteria via seek.

• Excellent verbal and written communication skills;
• Experience in a similar role with facility maintenance;
• Office 365 experience including document control in SharePoint;
• Strong numerical, data entry and organisation skills;
• Ability to meet key deadlines, prioritise and remain calm under pressure;
• Excellent computer skills with the ability to learn new software quickly;
• A proactive approach and ability to think outside the square;
• Desire to collaboratively work with and a small team.

If you need more information, please contact Human Resources on 08 9022 7746.