Project Finance Administrator - Urban Infrastructure

Summary about this job

Detail information about job Project Finance Administrator - Urban Infrastructure. Terms and conditions vacancy

Cardno is an ASX listed professional infrastructure and environmental services company, with over 70 years of experience and a global footprint across Asia Pacific and the Americas; we provide our clients a range of innovative and integrated services across a variety of industries.
 
Based in our Melbourne CBD Office Project and Accounts support to our Urban Infrastructure Engineering team. The primary focus of this role will be to support project set ups, tracking of budgets, collating reports, and track client interactions to support the growth of the team.
  
The Opportunity

• This multifaceted role will see you provide true support to the Projects the Urban Infrastructure division are completing, these may range from large property developments and various other engineering services
• Project administration including project setups comprising updating budgets/start-finish dates/Change Orders and Project Events including uploading relevant contract documentation in BST;
• Monitoring timesheets to ensure they are completed weekly. Assist staff/managers with project codes.
• Prepare and issue large volume invoices (monthly), Clients set ups, reinstatement invoices to clients in accordance with project managers instructions;
• Assist Project Managers with end of month Revenue progress and budget variances.
• Update and maintain Business Unit reports and monthly forecasting;
• Process invoices from suppliers and follow up clients for outstanding payments;
• Assist in editing/proofreading reports created by Managers and Engineers;
• General assistance to the Business Unit Manager and other staff including coordinating meetings and events as well as booking travel and accommodation, and client liaison;
• Develop, maintain and update training records, client feedback register and career development goals as required;
• Administrative support to the Business Unit Manager while also supporting the wider office in administration services;
• Other ad hoc duties as required.

To be successful

• Prior experience working in a Project Support/Administrative function in an Engineering Consultancy would be highly advantageous
• Ability to support a team, manage project timeframes, and to successfully manage competing priorities
• Intermediate to advanced skills in MS Office Programs (Word, Excel, PowerPoint);
• High standard of grammar and punctuation skills
• The ability to think autonomously and proactively seek work, ensure that things are running smoothly at all times under your own direction; scan reports, update database with client details
• Implement and comply with Cardno’s Quality Management system and provide feedback / recommendations where the system may need modification;
• Reliable and trustworthy nature when dealing with confidential issues and staff at all levels;
• Willingness to learn existing company systems and identify areas of improvement;
• A positive and pro-active attitude.

Benefits at Cardno
We offer a genuine work/life balance and an established recognition and rewards program. Cardno fosters a strong team culture and supports staff wellbeing by sponsoring various social and sporting activities.
As an international business, we offer the potential for travel, and outstanding training and development opportunities.

• Free Onsite Gym and Wellness Centre
• Flexible start and finish times, working from home
• Paid Parental and Partner Leave
• Purchased additional annual leave + salary packaging
• Wellbeing benefits e.g. vaccinations, health insurance discounts

  
We welcome your interest in our team. Apply by sending your resume and covering letter with the reference number M18 / 9830 / 0085 included.
­­NOTICE TO RECRUITMENT AGENCIES Please note that Cardno does not accept unsolicited resumes from recruiters or recruitment agencies. In the event a recruiter or agency submits an unsolicited resume or candidate, Cardno explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency, as any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Cardno.