Office Manager
A multi-faceted role supporting a busy team. Requires a highly organised, flexible and self-motivated individual with absolute attention to detail.
Summary about this job
Office Management
Company: Citadel-MAGNUS
Location: Perth
Work type: Part Time
Salary: n\a
Phone: +61-8-4959-7237
Fax: +61-3-6221-8475
E-mail: n\a
Site: n\a
Detail information about job Office Manager. Terms and conditions vacancy
About the business
An independent, corporate and financial communication firm with offices in Sydney and Perth. By reputation the firm delivers outstanding results for its clients through trusted relationships, integrity and professional excellence. The firm's priority is to support clients' business objectives through effective communication and a superior level of service. Through an unrivalled depth of financial markets, corporate and media experience, the firm helps some of Australia's leading companies address the challenges of today's highly competitive and changing business environment.
About the role
This is an excellent opportunity for an experienced Office Manager to really make the role their own. You will have excellent Microsoft Office skills, previous office management experience in a corporate environment and a positive approach to teamwork. The role is part time, approximately 20 hours per week and would suit someone looking to work within school hours.
- Ensure the smooth running of the office and be the go-to person for all administrative matters
- Manage international and domestic travel arrangements
- Manage diaries including meetings, conferences and video conferences
- Monitor and purchase stationery and other office supplies
- Book/arrange courses and functions and other professional development/marketing opportunities
- Manage petty cash float and receipts
- Process the Managing Director's AMEX receipts
- MYOB - input data and generate reports
- Process expense claims for the broader team
- Maintain reports for the weekly WIP meeting
- Project manage corporate events
- Develop and maintain marketing collateral eg. signage, credentials, promotional products
- Assist with website maintenance and digital mailing
- Maintain contact databases
- Some formatting of documents
- Assist in the recruitment, induction and set up of new staff
Benefits and perks
- A key role in a highly regarded and growing firm
- Values-driven culture: 1. Teamwork 2. Integrity and 3. Excellence underpin everything within the firm
- Opportunities for professional development and training under all packages
Skills and experience
- Previous experience supporting a broad team across a range of levels within the organisation
- Demonstrated organisation and time management skills
- Attention to detail - thoroughness in accomplishing a task
- Show initiative and the ability to work independently as well as part of a team
- Ability to balance conflicting priorities and maintain performance under pressure