Executive Assistant
Assist the MD to achieve strategic goals, providing a high level of administrative support. Approx 30 hours a week, spread across 4 or 5 days.
Summary about this job
PA, EA & Secretarial
Company: Private Advertiser
Location: Melbourne
Work type: Part Time
Salary: n\a
Phone: +61-2-9830-4059
Fax: +61-2-9714-2505
E-mail: n\a
Site: n\a
Detail information about job Executive Assistant. Terms and conditions vacancy
- Relaxed, friendly environment
- EA role with variety
- Eastern suburbs
At Ecotech, we believe together, we create solutions that shape the future. We do this by working with our customers to provide bespoke solutions by designing, manufacturing, operating and supplying sophisticated monitoring equipment. www.ecotech.com
Due to an internal appointment, we have a vacancy for an Executive Assistant to the Managing Director. The role is part-time (approximately 30 hours a week).
Responsibilities include:
- Diary management including scheduling of multiple participants across multiple time zones
- Organising and preparing complex travel itineraries
- Screening and directing phone calls and correspondence, including central phone register
- Organise expenses, (MasterCard and cash reimbursement)
- Prepare monthly reports and general communications
- Coordinate formal and informal company events
- Coordinate company meetings
- Proactively organise and prepare information including reports, presentations, conferences and material
- Coordinate visitors to the site including itineraries for international visitors and accommodation
- Work with other administrative support staff to form a cohesive team supporting business objectives
- Support activities as required specific to the Managing Director & Head of Global Sales & Marketing
- Personal objectives as documented in the Annual Performance Review
To be successful in the role you will have:
- In-depth experience in a similar role, e.g. Executive Assistant or Personal Assistant
- Exceptional communication skills (written and verbal)
- Excellent stakeholder management and uphold strict confidentiality at all times
- Attention to detail and high regard for quality
- MS Word, Excel and PowerPoint (minimum intermediate level)
The benefits of working at Ecotech include employee shared rewards and bonus system, on-going professional development and the opportunity to work as part of a friendly, supportive team in a growing organisation.
Please submit your resume and covering letter, outlining your skills and experience relevant to the role.
Ecotech is an Equal Opportunity Employer.
Applications close Friday 13 July 2018