Executive Assistant

Summary about this job

Detail information about job Executive Assistant. Terms and conditions vacancy

• New Role
• Opportunity to make your mark
• Contribute to the strategic direction of fast growing college

About ECA

ECA is a dynamic Australian company established to respond to the educational needs and aspirations of students globally. ECA owns and operates a number of educational institutions in Australia and has branches in a number of countries. ECA’s vision is to build a global education network that is responsive to the needs and aspirations of today’s highly mobile and technology-savvy students. Innovation and whole of educational experience lie at the heart of all educational programs and services that the group delivers across a wide range of disciplines that are in demand in Australia and globally. ECA has a strong history of providing quality, career-oriented education for both undergraduate and postgraduate students. ECA graduates possess the right perspective, knowledge and skills that are the precursor to obtaining rewarding jobs and achieving career success. ECA’s main office is located in the heart of the Sydney’s Central Business District and within easy walking distance to the city’s main transport, education, entertainment and tourist facilities (see www.eca.edu.au for more information).

The Position

The Executive Assistant will join a dynamic team in Sydney, focused on creating new business ventures relevant to the digital economy in the vocational and higher education sectors. You will have an opportunity to work closely with a team of highly experienced professionals and to learn and contribute to exciting ideas that will influence future education locally and globally. You can gain exposure to innovative business development practices. This is an opportunity to work with a multitude of experienced professionals and gain new insights in a business with a global vision.

As a minimum, the successful candidate must possess a bachelor degree or preferably a master degree in business administration or education or arts or related fields plus a minimum of 3 (ideally 5) years of relevant experience gained in Australia or abroad. Additional criteria include:

• Readiness to learn and develop further
• Highly developed oral and written communication skills
• Proficient in the use of typical software, particularly MS Office or equivalent
• Skills in authoring, collating and or editing business documents
• Commitment to quality and pride in the accomplishment of excellence
• Good interpersonal and team skills
• High-level motivation and drive for the achievement of goals and success

ECA is an equal opportunity employer. ECA reserves the right not to proceed with this appointment on operational or other grounds.

POSITION DESCRIPTION

Position Focus

The Executive Assistant will work closely with the Vice President, Group Academic and Compliance as well as other related executives and teams.

Financial delegation and/or budget responsibilities: as per the ECA Delegations Policy and Schedule  

Core Duties (not exhaustive)

The core duties are:

1. Contribute to development, documentation and presentation of the strategic projects in hand
2. Support the Vice President and the Academic Director as well as other senior executives
3. Develop or manage schedules, coordinate meetings, compile minutes and proceedings
4. Manage documents, design, coordinate and author formal documents for statutory or regulatory or approval purposes
5. Create or deploy tools and systems to expedite the work in hand
6. Manage assignments, track project progress, convene meetings electronically and ensure deadlines are met
7. Contribute to uthe tilisation of technology in presentation and branding for the broader stakeholders
8. Undertake desk top research and compile summary reports, position papers etc.
9. Complete all other tasks that are assigned to you by your supervisor or higher level executives

Essential selection criteria

1. Possession of a degree in business administration, IT/IS or related fields
2. Minimum 3 years of relevant experience, preferably in vocational or higher education organisations
3. Ability to work without supervision to deliver to high standards and achieve project or organisational goals
4. Excellent communication skills at all levels
5. Ability to deliver accurately on time and within budget
6. Proven ability to apply normal software to expedite completion of tasks and deliver projects in time
7. Excellent document authoring, compilation and presentation skills

Desirable selection criteria

1. Knowledge of regulatory requirements in the vocational and higher education sectors in Australia or abroad
2. IT skills, including working with contemporary software
3. Experience in working in multi-function teams and matrix organisations 

Legal compliance

The appointee ensures that he or she is informed fully of the relevant legislative and regulatory requirements and ensures that in the course of his or her duties follows the relevant legislative and regulatory requirements as well as the ECA policies, including Equal Opportunity, WHS, Privacy, Responsible Conduct of Research by Staff and Students.

The closing date is 20 July 2018.

Applications emailed to [email protected].