Executive Assistant to Chief Operating Officer
This role provides EA support to Arup’s Australasia COO who is also a member of the Regional Board.
Summary about this job
PA, EA & Secretarial
Company: Arup
Location: Brisbane
Work type: Full Time
Salary: n\a
Phone: +61-8-1450-8377
Fax: +61-7-3670-1539
E-mail: n\a
Site: n\a
Detail information about job Executive Assistant to Chief Operating Officer. Terms and conditions vacancy
- Fabulous opportunity to progress your career with Arup
- Excellent remuneration package and benefits
- Brisbane based
About Arup
Arup is an independent firm of designers, planners, engineers, consultants and technical specialists. Founded in 1946 in the UK, Arup came to Australia in 1963 to undertake the structural design of the Sydney Opera House and we now employ over 1700 staff across Australasia. Globally, we employ in excess of 14,000 staff.
The Role
The EA’s role provides high level assistance to Arup’s Australasia Chief Operating Officer who is also a member of the Regional Board and manages the Australasia Management Committee meetings. The role is based in our Brisbane office.
As a function of the COO’s role, many of these activities and relationships are regional, involving staff across Arup’s Australasia region. This assistance will be achieved by ensuring the efficient and effective running of the office of the COO. Key responsibilities will include:
- Administer correspondence, manage incoming calls, prioritise phone messages, emails and mail efficiently and manage Outlook contacts
- Contribute substantially to the preparation and construction of presentations, reports, and other documentation as directed
- Extensive diary management, including flexibility in adjusting schedules to meet priority situations with a sound understanding of time zone management
- Manage Region office visits and associated logistics
- Organise international and domestic travel and other related arrangements
- Meeting management including pre meeting briefings
- Manage internal regular lunch catch-ups with a mix of Direct Reports and staff as required
- Organise Australasia Management Committee meetings (video conference) monthly, including prepare agenda, take minutes and distribute same.
- Event management as required
- Build and develop relationships with all levels of Arup staff and take an active role in the EA/PA Network within the region.
You will be a career oriented EA with at least 5 years’ experience working at regional ‘C’ level which will include sound Board experience. The role requires a broad skill base, and a high degree of business acumen, technical capability, problem solving ability, initiative, flexibility and professionalism. It also requires strong interpersonal and relationship-building skills.
You will have advanced MS Office skills with the ability to pick up internal systems quickly.
On offer is a competitive salary, generous benefits including profit share and birthday leave, and a truly unique corporate culture. This is your opportunity to make a progressive career move with a global market leader!
“It is not the wish to expand, but the quest for quality which has brought us to this position… to do work of quality, we must have people of quality. There are many kinds of quality, and there are many kinds of jobs to do, so we must have many kinds of people, each of which can do their own job well.” Ove Arup, 1970.