Personal Assistant

Summary about this job

Detail information about job Personal Assistant. Terms and conditions vacancy

YLPG is a fast growing organisation, providing plumbing and drainage services throughout Australia.  We pride ourselves on having a trustworthy and knowledgeable reputation in the industry and a strong commitment to our customers and employees. 

Benefits of working with YLPG

You will get to work with a vibrant and fun team, a generous base salary plus a discretionary bonus and a full hand over with training on systems and programs. This is a company with a great office culture that recognizes and rewards their employee's hard work.

The suitable candidate can consider working during weekends if wanted.

Successful Candidate

We are seeking an experienced Personal and Customer Service Representative to perform a wide range of administrative and office support activities to facilitate the efficient operation of the company. The successful candidate will support the company through a variety of tasks and must be outcome-oriented.  The ability to work in a fast paced environment with strong attention to detail is essential, delivered with high quality and in a timely manner.

The successful candidate must have an outgoing and confident personality to be the front line in liaising with clients and external stakeholders.

The person must have strong interpersonal and communication skills and be able to take ownership of their work with the capability of working autonomously.

Key Responsibilities

• Facilitate tool box talks, creating JSAs, all administrative aspects of OHS
• Assist with processing of claims and registrations
• Maintain accurate and timely communication to ensures all enquiries are being attended
• Processing invoices & account payments
• Create stock and purchase orders 
• Your day will consist of liaising with suppliers to manage inventory / updating timesheets / creating invoices / client relationship management & payment collections.
• Provide assistance to the managers and coordinate with various internal and external stakeholders
• Regular reporting on financials 
• Assist in legal, compliance and travel 
• Drafting and proof reading of correspondences & legal documentation
• Running errands and managing the office 
• Assist in the recruitment and training of new staff
• Ability to work with confidential documents

Essential Criteria

• Qualification in Business Admin
• Minimum of three years' experience as a PA or equivalent
• Qualification and experience of OHS 
• Strong interpersonal and  communication skills, both verbal and written
• Organizational skills, both analytical and problem solving
• Strong attention to detail
• Experience drafting Correspondences 
• Experience in Proof Reading
• Marketing experience including Mail chimp and Social Media tools(desireable)
• Must be computer savvy and proficient in Microsoft Word, Excel, Outlook and PowerPoint
• Drivers licence and vehicle is essential for the role.

For immediate consideration and must answer the following questions in you Cover Letter( all applications without a Cover Letter addressing the questions will not be considered.):

Why would you be the ideal candidate for this position?

What is your understanding towards interpersonal skills ?

What is your understanding of the importance of directing, decision making and assisting your fellow co-workers?

What is your understanding towards training and mentoring a new and existing staff member?

If you believe you are right person for the above opportunity and would like to join our team, then please apply via seek or email today to [email protected]

Thank you for your application, due to the volume of applications we receive, we will only be contacting shortlisted candidates.