EA & Team Coordinator: Brands + Entertainment

Summary about this job

Detail information about job EA & Team Coordinator: Brands + Entertainment. Terms and conditions vacancy

About the business

House of Brand (houseofbrandgroup.com) and Screen Audience Research Australia (SARA) (screenaudienceresearch.com) are next wave research and planning consultancies experiencing lots of organic growth with offices in Sydney, Melbourne, Los Angeles and Tokyo.

We have 30+ staff globally and growing and now have a position available in our Sydney office as hybrid EA and Projects Coordinator.

House of Brand has very deep client relationships across some of the biggest and most iconic brands in Australia and the world, and SARA works with Hollywood studios, funding agencies and production companies on the entertainment side.

Our team, along with our sister production/financing company Cowlick Entertainment Group (cowlickentertainment.com), is made up of brand strategists, research specialists, story-tellers and film producers. Our housemates love taking initiative, are inventive problem solvers, are happiest when continually pioneering, have strong creativity and very high quality standards of delivery.

About the role

This is a holistic role where you will be across everything from performing EA duties for our CEO and MD to managing multiple calendars and coordinating projects that are in play at all times.

We can promise no two days will be the same….

You will be the most organised and efficient person in the office.  You will love getting things done, providing rock solid support, solving problems and leading best business practices when it comes to process efficiencies. Reporting in to the People and Culture Manager, you will play an integral part in the harmonious flow of this funky and vibrant workplace.

Benefits and perks

• Attractive salary and bonus
• Health and well being gifts
• Day off on your birthday
• Staff lunches and healthy fridge
• Large cultural and social focus
• Funky and sociable team environment

Key Responsibilites

Executive Assistant Duties:

• Admin support for the CEO and Managing Director
• Assist with travel arrangements, diary management &  expenses
• Note-taking in meetings, transcribing focus groups, typing up workshop outputs
• Helping out with the general day to day running of the office.

Team Coordination:

• Coordinate project timelines across the business
• Logistical co-ordinator (external facilities, catering, stimulus, incentives and expenses)
• Coordinate stimulus formatting, production and printing materials for groups, workshops and presentations
• PowerPoint formatting and slide design to lift presentations
• Coordinate in-house focus groups and workshops at HOB, overseeing Audio visual systems, catering, hosting and general logistics
• General admin support 
• Assist with data entry, checking files, as needed.

Essential Criteria:

• At least 5+ years' experience supporting senior execs, project coordination or similar role.
• Must be an energetic, can-do, multi-tasker
• High level of focus and attention to detail
• Loads of initiative, a pro-active organiser
• Hands-on, can-do, quick-thinking solution finder
• Must have excellent PowerPoint skills, experienced with Excel and Word
• Strong organisational, interpersonal and communications skills (written/spoken)
• Must be eligible to work in Australia

Desirable Criteria:

• Prior experience with a research or branding agency (ideal but not essential)
• Digital and tech savvy

This is a great opportunity to join a fun, young team and a growing business that really invests in people and fosters a collaborative and positive working environment.  If you'd like to join a bright, dedicated team working on some of Australia's leading brands and entertainment clients, then please apply now!

To apply:

Please send a personalised cover letter and your CV to the People and Culture Manager at House of Brand, by clicking on the Apply Now button below.