Bid/Tender & Team Administrator
This role supports Arup’s Transport & Resources group to coordinate and produce small tender and bid documents + provide team admin support.
Summary about this job
Administrative Assistants
Company: Arup
Location: Sydney
Work type: Full Time
Salary: n\a
Phone: +61-3-8206-1442
Fax: +61-8-5163-9371
E-mail: n\a
Site: n\a
Detail information about job Bid/Tender & Team Administrator. Terms and conditions vacancy
- Work with one of the most sought after employers globally
- Fabulous company benefits and social club
- Career growth potential
About Arup
Arup is an independent firm of designers, planners, engineers, consultants and technical specialists. Founded in 1946 in the UK, Arup came to Australia in 1963 to undertake the structural design of the Sydney Opera House and we now employ over 1700 staff across Australasia. Globally, we employ in excess of 14,000 staff.
The role
This position supports our Transport & Resources (T&R) group to coordinate and produce small tender and bid documents. You will also assist senior business administrators with administration support as required.
Your background will include 2 – 3 years’ experience assisting a team that produced bid and/or tender documents as well as some sound administration team support. Key responsibilities will include:
- Setting up document templates and outlines
- Formatting tender documents
- Simple diagram production using Visio or similar
- Version control of tender documentation involving multiple contributors
- Bid document layout, assembly, proofing and production
- Creation and animation of PowerPoint presentations
- Coordinate specific tender activities as part of tender processes, including following up contributors for timely inputs
- Curricula Vitae updates and maintenance
- Administrative tasks related to bidding including, electronic filing, coordinating internal processes, organising couriers and deliver, other relevant duties as required.
- General administrative tasks within the group, relating to meetings, forums, conferences, etc. - preparation of presentations, agendas, papers, minutes, booking, preparation and clean-up of meeting rooms, etc.
Key skills, experience & attributes required:
- Solid experience supporting the coordination/production of bids and/or tenders
- Advanced Word, Visio and PowerPoint
- Strong attention to detail and formatting experience
- Excellent stakeholder management skills
- Exposure to dealing with invoicing, time sheets, purchase orders etc.
- Proven team player with the ability to juggle multiple priorities
On offer is a competitive salary, generous benefits including profit share and birthday leave, and a truly unique corporate culture. This is your opportunity to make a progressive career move with a global market leader!
“It is not the wish to expand, but the quest for quality which has brought us to this position… to do work of quality, we must have people of quality. There are many kinds of quality, and there are many kinds of job to do, so we must have many kinds of people, each of which can do their own job well.” Ove Arup, 1970.