Board Support Officer

Summary about this job

Detail information about job Board Support Officer. Terms and conditions vacancy

• Melbourne CBD
• 12 months
• $36 ph + super

Board Support Job in Federal Government 12 months contract in Melbourne CBD

Your new company
My client is a busy Federal Government organisation seeking a professional, highly organised and ambitious Board Support Officer to come on board for a 12 month fixed term contract. The purpose of the role is to work as part of a team providing professional informed secretariat and governance support to the Boards and Committees.


Your new role
Reporting to the Manager in Board Services you will:

• Assist with the management of all Board and Committee communications to internal and external stakeholders
• Coordinate all correspondence and enquiries relating to board, committee meetings and any other relevant matters
• Organize the preparations for workshops, seminars, meetings, teleconferences and videoconferences including all venue arrangements
• Process board member monthly expenses and reconcile credit card statements
• Manage the records and board and committee meeting outcomes and maintain the electronic filing systems in accordance with the organisation’s policies
• Ensure timely distribution of documentation to appropriate parties adhering to the correct format and using relevant technology
• Liaise with all internal stakeholders in relation to agenda items and papers
• Foster a collaborative working relationship with Board and Committee Chairs as well as the Executive Officers
• Organise the availability of all facilities as required

What you'll need to succeed
To be successful in the role you will need to have demonstrated the following:

• Demonstrated experience in providing secretariat functions in a complex environment (corporate or public sector). This can include supporting boards, committees and sub committees
• Demonstrated the ability to work closely with executive and senior managers and key external stakeholders
• Proven ability to forge and maintain productive working relationships
• Excellent IT skills - ability to learn and quickly develop proficiency in new technologies and systems
• Demonstrated ability to exercise judgment and resolve issues independently
• Demonstrated adaptability and responsiveness within a rapidly evolving work environment
• Exceptional communication skills, including writing of agendas, minutes and correspondence
• Demonstrated ability to prioritise and meet tight deadlines
• Excellent customer service and focus on meeting the expectations of internal and external customers
• Exceptional work ethic and drive to succeed
• Strong understanding of how governments regulate in the public interest and consultation processes

What you'll get in return
In return you will receive an hourly rate of $36 ph + super. Occasional travel interstate may also be required. Additionally, you will gain valuable experience working in a fast-paced Federal Government organisation and the opportunity to provide high level support to this dynamic, successful organisation.


What you need to do now
If you're interested in this role, click 'apply now” or call Tyan Bekooy now on 96049670. Alternatively, if you have friends who may be interested in this role, please refer them to me. Please note that due to the high volume of applicants, only successful applicants will be contacted. At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from diverse backgrounds to apply.