Technical Administrator/Personal Assistant

Summary about this job

Detail information about job Technical Administrator/Personal Assistant. Terms and conditions vacancy

Fire Protection Association Australia (FPA Australia) is the national peak body for fire safety that provides information, services and education to the fire protection industry and the community.

FPA Australia is supported by leading companies and organisations around Australia and reaches up to 30,000 individuals operating across every aspect of the fire protection industry.

Association members include companies providing fire protection products and services, firefighters, building owners, insurers, designers and building surveyors, government and legislators, educators and anyone else working as part of the fire protection community to provide a safer environment for all Australians.

A position for a full time Technical Administrator/Personal Assistant has arisen at our Blackburn North national office. Reporting to the GM Technical Services/Deputy CEO, the purpose of this role is to provide a full-time dedicated resource to support FPA Australia’s Technical Services team. This role encompasses a variety of duties, including administrative support for the delivery of the Association’s Technical Services to members and other industry stakeholders, and personal assistance to the GM Technical Services/Deputy CEO.

Responsibilities include:

• Providing administrative support to the Technical Services team, including:
  • Filing.
  • Coordination of meetings (agendas, venues, attendance confirmation, travel bookings).
  • Processing applications for membership to FPA Australia’s technical groups.
  • Maintaining member distribution lists and responding to requests.
  • Editing meeting minutes and distributing correspondence as requested.
  • Acknowledging receipt of technical inquiries and coordinating responses.
  • Preparing basic technical documents and other documents as directed.

• Providing assistance to the GM Technical Services/Deputy CEO, including:
  • Manage scheduling of meetings and priorities.
  • Coordinate and book travel.
  • Liaise with internal and external stakeholders on behalf of the GM Technical Services / Deputy CEO, as required.
  • Undertake general administrative tasks.

To be considered for this role the successful candidate will be conscientious, self-motivated and versatile and have the ability to time manage demands to meet the requirements of the position. The candidate will also need to demonstrate the following attributes, skills and experience.

Selection Criteria

Mandatory

• Enthusiastic and ‘can do’ approach with stakeholder (customer) focus.
• Punctuality and reliability.
• Ability to work well under pressure and manage time and priorities to meet deadlines.
• An ability to work independently, problem solve and contribute to a cohesive team.
• High level interpersonal and communication skills with strong attention to detail.
• Microsoft Office skills: Advanced Word and PowerPoint skills, intermediate Excel skills.
• Demonstrated experience in administration and/or executive/personal assistance roles.

Advantage

• Experience working on technical issues and / or awareness of fire protection and the built environment.
• Ability to interpret technical documents, such as, legislation, the National Construction Code, or Australian Standards.

How to Apply

If you think your skills and experience match the selection criteria above, we would love to hear from you.

Click "Apply for this job" to submit your cover letter and resume.

All applications received will be treated as strictly confidential.

Applications close 31 July 2018.