Purchasing and Administration Officer

Summary about this job

Detail information about job Purchasing and Administration Officer. Terms and conditions vacancy

• Perform a range of purchasing, administration and bookkeeping functions

About the business

We are a long established family owned and operated business with offices in both Toowoomba and Brisbane.  This position is based in our Brisbane branch which is located in Salisbury.

About the role

DUTIES

• Processing purchase orders in a timely and accurate manner with a focus on cost control and quality.
• Maintain the accuracy of stock data including inventory levels
• Frequently review stock turns and the sales analysis and forecast stock required
• Understand the sales and purchasing process and how they affect inventory levels
• Receipting of supplier invoices for incoming goods
• Creation of new stock lines
• Maintenance of existing stock lines including managing and implementing supplier price increases
• Meet with the warehouse supervisor regularly to coordinate stock levels in the warehouse with the purchasing of new stock
• Ensure supplier price files and prices books are current
• Responsible for stock control including managing min/max quantities, processing stock adjustments, balancing non stock items etc
• Preparing orders for external skin packaging of AIDCO branded products
• Reconciliation of creditors/suppliers statements
• Accounts payable
• Monitoring and preparation of overseas orders
• Liaising with overseas suppliers and customs broker to ensure correct paperwork meets customs/duty exemption requirements and arrange payment and delivery of orders
• Service customer requirements via the sales counter, phone, fax, email and website, and process orders and quotations as requested
• Process invoices
• Ensuring that all communication with debtors is performed in a professional and courteous manner
• Banking and petty cash reconciliation
• Bank and credit card reconciliation
• Review requests for credit and process accordingly and within company guidelines
• Manage debtor accounts
• General office duties
• Any additional duties as required

QUALIFICATIONS & EXPERIENCE

Essential:

• Five (5) years of relevant professional work experience in related field
• Excellent time management skills encompassing the ability to organise and prioritise tasks efficiently and effectively
• Excellent attention to detail is a must as well as excellent numeracy skills
• Excellent presentation, demonstrate high level of customer service and possess good communication skills with the ability to work as part of a team as well unsupervised
• Basic knowledge of Microsoft Office Suite
• Ability to think quickly and problem solve, exhibit flexibility when required
• Take direction from senior staff members and be able to work to meet deadlines
• Always maintain customer and company confidentiality

Desirable:

• Knowledge of computer based inventory systems and basic knowledge of Sympac software is ideal but not essential
• Current and relevant bookkeeping, accounting or administration qualifications
• Eagerness to learn product features and benefits and their practical application
• Prior demonstrated customer service experience

*Only successful applicants will be contacted