Executive Assistant to the CEO
About rt health There aren't many organisations in Australia that can lay claim to such a long history or to being Australia's first registered hea...
Summary about this job
PA, EA & Secretarial
Company: RT Health Fund
Location: Sydney
Work type: Full Time
Salary: n\a
Phone: +61-7-5480-4374
Fax: +61-3-6487-9330
E-mail: n\a
Site: n\a
Detail information about job Executive Assistant to the CEO. Terms and conditions vacancy
About rt health
There aren't many organisations in Australia that can lay claim to such a long history or to being Australia's first registered health fund, but we can. rt health fund is a not for profit organisation that provides health cover to transport and energy industry employees, and continues to grow today to ensure we provide simple health insurance solutions and great value to our members.
About the Role
An opportunity has arisen for a talented and experienced Executive Assistant to support our CEO. This role has a strong focus on supporting the CEO and the preparation of board documents.
Some of the key responsibilities include:
- Managing the day to day operational functions of the Group CEO's office including high quality and accurate management reporting, diary, email and contact management
- Assisting with the compilation, filing and distribution of Board and Committee agendas, action items, papers and minutes
- Providing support and assistance for the Executive team where required.
- Providing timely day to day administrative support efficiently and to a professional standard, ensuring deadlines and objectives are met
- Ensuring smooth running of weekly EMT meetings, distributing agendas and action items
- Providing timely and accurate handling of mail on behalf of the Group CEO
- Ensuring spreadsheets and documents are of the highest standard in terms of timeliness, accuracy and clarity of communication
- Ensuring effective meeting management, including the arranging of meetings and producing agendas, minutes and meeting papers as required
- Ensuring a friendly and welcoming reception for the Group CEO's visitors
- Liaising with key stakeholders and potential stakeholders on behalf of the Group CEO
- Managing travel and accommodation bookings as required for the Group CEO, Board Directors, Executives and oversee the bookings of other travelling staff.
- Ensuring completion of expense accounts for the Chair and other Directors during travel
- Coordinating events on behalf of the Group CEO
- Maintaining confidentiality at all times
About You
- Extensive experience in a PA / EA role to a senior manager
- High standard of professionalism, presentation and attention to detail
- Strong time management skills with the ability to meet deadlines and manage conflicting priorities
- Excellent written and verbal communication skills, with the ability to communicate effectively at all levels, both internally and externally
- Ability to liaise at an executive level
- Highly developed stakeholder management skills
- A Proactive attitude to understand potential issues before they arise
- Ability to maintain confidentiality, tact and discretion
- Advanced knowledge and experience with computer programs such as Microsoft Word, Excel and PowerPoint
What's next?
If you think this role is for you, then please click the 'Apply Now' button and attach your resume.
In return, we offer a good work/life balance, a range of benefits such as discounted health insurance and a friendly, fast-paced working environment.