Administration Assistant

Summary about this job

Detail information about job Administration Assistant. Terms and conditions vacancy

The Opportunity

The Administration Assistant is a member of the Global R&D Project Management organisation and is responsible for the provision of administrative support and all general office duties associated with the daily running of the PMO in Australia.

The Role

• In this role, you will have overall responsibility for administration, documentation and records management for PMO Australia including:

• Accurate, timely and high quality preparation of documents, templates and presentations using appropriate formatting, grammar and spelling.
• Dispatch and receipt of deliveries, courier and other correspondence
• Stationery stock management
• First point of contact for visitors to PMO, including site escort
• Concur – reconcile and monitor all company credit cards for the PMO department
• Oversee invoice payments, liaise with creditors and record invoice payments and department expenditure

• Office Management support for PMO, including:

• Management and supplies of leased office equipment (printers, etc.)
• Ensure appropriate maintenance of all office equipment
• Liaise with BT to resolve technical equipment malfunctions (printers, networks, etc.)

• Organise domestic and international travel, accommodation, ordering appropriate overseas travel currency and processing business trip expense claims and reports

• Organise attendance of PMO staff to external conferences, seminars and workshops

• Organise internal and external meetings, including sourcing venues, equipment requirements and catering. Manage and coordinate meeting schedules; room booking, catering, distribution of agenda, recording and distributing minutes of meetings as required

• Collaborate with local HR and coordinate on-boarding requirements for new PMO staff in PKV.

• Prepare and distribute monthly timesheet

We’re looking for a dynamic applicant who demonstrates the following qualifications and skills:

• Relevant post-secondary education. A secretarial or administration qualification is advantageous.

• More than 5 years Office administration experience. Experience in a project environment and/or a Research & Development environment would be highly regarded
• Microsoft Office: proficient in Word, Excel, Outlook and PowerPoint, Adobe Professional. Experience in MS Project and SharePoint would be highly regarded
• Demonstrated time management and organisational skills with the ability to effectively prioritise tasks
• Knowledge of office management systems and procedures.

• Meticulous attention to detail
• Efficient and accurate keyboard skills
• Highly developed communication and interpersonal skills
• Strong customer service focus with the ability to deal with numerous working relationships
• Ability to manage several ongoing activities, work independently or as part of team, set priorities and take on unplanned tasks.

The Company:

CSL Limited is a company that fosters a work culture emphasising Superior Performance, Innovation, Integrity, Collaboration and Patient Focus with a commitment to support, train and grow its people. As a genuine leader in the biopharmaceutical industry, CSL is a multinational ASX Listed Company that is actively growing its Australian based manufacturing operations to support global growth. CSL develops, manufactures and markets products to treat and prevent serious human medical conditions and is globally one of the largest manufacturers of plasma-derived therapies.

How to Apply:

Applications must address the selection criteria above and include a current CV and cover letter.

Applications Close Friday July 27th, 2018

Employment screening, including criminal history, medical assessment, confirmation of experience and stated qualifications, Australian working rights and other relevant checks form part of the candidate suitability